Share Plans

Equity Plan Administrator

Location: London or Edinburgh

About the Company and the Role

Our client is a leading global financial services firm with a significant international presence and a sophisticated reward structure. This opportunity sits within the Reward function and offers the chance to become a key member of a high-profile Share Plans team. The successful candidate will play a central role in the day-to-day administration and governance of the firm's global equity programmes, working closely with stakeholders across Legal, Tax, Finance, Payroll and external advisers. This role is ideally suited to a share plans professional seeking broader responsibility, greater visibility across the business, and the opportunity to influence processes within a growing and evolving function.

Key Responsibilities

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• Own the day-to-day administration of global share plans, including grant processing, participant onboarding, vesting events, exercises, leaver processing and data maintenance.
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• Manage operational delivery of annual grant cycles and ad hoc award events, ensuring accuracy and alignment with approved documentation and governance processes.
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• Act as a primary point of contact for plan participants, providing guidance on award mechanics and escalating specialist legal or tax matters where appropriate.
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• Maintain data integrity through regular reconciliations between equity platforms, HR systems and payroll data, alongside periodic audits and controls.
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• Support international compliance requirements across multiple jurisdictions, coordinating with internal teams and external advisers.
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• Prepare reporting and data extracts for Finance and Tax teams, while contributing to governance documentation, process improvement initiatives and platform management activities.
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Candidate Profile and Experience

The ideal candidate will bring experience gained within an in-house share plans team at a listed company or a specialist equity administration provider supporting listed clients.

Key requirements include:

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• Approximately 4-5 years' experience in share plan or equity plan administration.
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• Strong understanding of equity award structures, including market value options, nil-cost options, RSUs and phantom awards.
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• Excellent systems capability, with experience using equity administration platforms and advanced Excel skills. Experience of EWM, Computershare, Shareworks, Equity Edge or Global Shares would be advantageous.
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• Exceptional attention to detail, with a strong appreciation of the legal, regulatory and tax implications associated with share plan administration.
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• Strong written and verbal communication skills, with the ability to explain complex share plan concepts clearly and accurately to participants.
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• Experience collaborating with Legal, Tax, Finance and Payroll stakeholders, coupled with sound judgement on when matters require escalation.
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• Awareness of the challenges associated with administering global plans across multiple jurisdictions.
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• CEP, ProShare or equivalent professional qualification would be beneficial but is not essential.
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Why Apply?

This is an excellent opportunity to move into a highly visible position within a global organisation. The role offers meaningful exposure to senior Reward leadership and key business functions, alongside the opportunity to shape processes and contribute to the continued development of a sophisticated global share plans programme.