Administrator

Our client is looking for an Office Administrator who is available to start immediately and join their team on a temporary basis. This role will provide additional administrative support during a particularly busy period, helping to ensure smooth day-to-day operations

The successful candidate will provide efficient and effective administrative support across a range of office functions. Responsibilities will include supporting the day-to-day operations of the business, diary management, arranging training bookings, organising refreshments, managing stationery orders, helping to maintain a clean, safe, and well-organised office environment, and updating key business records and trackers

KEY RESPONSIBLITIES:

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• Provide professional and efficient administrative support to the business, ensuring the smooth day-to-day running of the office.
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• Manage diaries, meeting requests and room bookings, coordinating appointments and schedules as required.
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• Arrange training courses, maintain training records and support the coordination of employee development activities.
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• Organise refreshments for meetings, including lunches, teas and coffees, and support the preparation of meeting rooms when required.
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• Order and maintain office stationery, kitchen supplies and other office consumables, ensuring stock levels are monitored and replenished.
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• Help maintain a clean, safe and well-organised office environment, reporting any maintenance or health and safety concerns promptly.
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• Greet visitors, contractors and clients in a professional and welcoming manner, ensuring company procedures are followed.
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• Answer and direct telephone calls, manage shared inboxes where required, and respond to enquiries in a timely and professional manner.
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• Maintain accurate business records, databases, filing systems and administrative trackers, ensuring information is kept up to date.
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• Prepare correspondence, documents, reports and presentations as requested.
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• Support project teams and senior management with general administrative tasks and coordination activities.
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• Arrange travel, accommodation and meeting logistics where required.
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• Assist with the coordination of company meetings, events and office activities.
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• Ensure all documentation is handled confidentially and in accordance with company policies and data protection requirements.
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• Liaise effectively with colleagues, suppliers and external stakeholders to ensure administrative tasks are completed efficiently.
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• Undertake any other reasonable administrative duties appropriate to the role, as directed by management.
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EXPERIENCE:

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• Excellent administration and communication skills.
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• Strong computer literacy especially in MS applications
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