Part Time Executive Team Assistant / Coordinator

Executive Team Assistant / Coordinator

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A brilliant opportunity for someone looking to build a career in executive support and business operations within a fast-growing global consultancy.

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Location: London (Hybrid)

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Team: Executive Office

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Reports to: Executive Office

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Contract: Part Time (flexible)

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Compensation/benefits: Competitive salary and benefits package (provided on a pro-rata, no-less-favourable basis)

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About VantagePoint

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VantagePoint is a global finance transformation and technology consultancy helping organisations modernise the finance function through process improvement, data, and leading technology platforms.

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Founded in London, the firm has grown rapidly from a team of five to more than 120 professionals across Europe, North America and APAC.

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We specialise in implementing and optimising market-leading finance technologies, supporting organisations through complex transformation programmes and helping finance teams operate with greater control, transparency and insight.

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Our model combines deep finance expertise with strong technical delivery - allowing us to deliver practical outcomes and long-term partnerships with our clients.

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The opportunity

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As VantagePoint continues to grow, we're creating additional executive support capacity to match the pace of the business. We're looking for an organised, proactive Executive Team Assistant / Coordinator to support the Executive Leadership Team.

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This is a varied, part-time role at the heart of the business, helping our leaders stay organised, prepared and focused on the highest-value work. You'll coordinate diaries, meetings, travel, events and day-to-day executive administration, while building trusted relationships across the business.

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You'll work closely with the Executive Leadership Team and the wider central functions, becoming an important part of how the business operates.

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We're an ambitious, fast-paced business, so we're looking for someone who is organised and genuinely comfortable with AI and modern productivity tools - not just using what's already set up, but actively spotting where a smarter way of working could save time or improve how the Executive Office runs.

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What you'll be doing

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Executive support

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• Coordinate complex diaries across the Executive Leadership Team
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• Arrange meetings, travel and accommodation
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• Manage expenses and executive administration
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Leadership team coordination

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• Organise leadership meetings and coordinate logistics
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• Ensure actions and documentation are up to date
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• Help prepare presentations and reports
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Business operations

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• Support company events and offsites
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• Coordinate internal communications
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• Help improve administrative processes
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Relationship management

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• Build strong relationships across the business
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• Be a trusted point of contact for executives
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• Work with external suppliers and partners
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• Support new joiners and leadership activities
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What we're looking for

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You'll probably have...

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• Experience supporting senior leaders
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• Excellent organisational skills
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• Strong attention to detail
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• Confidence managing multiple priorities
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• High levels of discretion
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• Strong Microsoft 365 skills
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• Confidence using AI tools (e.g. Claude, ChatGPT, Copilot)
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• A proactive approach to finding and adopting new tools, systems and ways of working
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You'll thrive if you...

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• Love bringing order to complexity
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• Naturally think ahead
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• Stay calm when priorities change
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• Spot problems before they become problems
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• Take pride in getting the details right
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• Enjoy working in a fast-moving environment
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• Take the initiative to improve how things are organised, rather than waiting to be asked
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Working pattern

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This is a part-time role, with hybrid working in line with our London office. Exact days and hours are flexible and can be discussed at interview to suit the right candidate.

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Our values

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• Thrive together - we win as one team
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• Take ownership - accountability for outcomes, not just tasks
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• Quality, every time - consistent, well-judged delivery
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• Be human, first - trust, empathy and respect
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• Speak with clarity - open, direct, low ego
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• Move with intent - decisive, reflective, always improving
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Why join VantagePoint

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You'll play a genuinely important role in a fast-growing, ambitious business - with real scope to shape the position as it evolves, and the potential to grow into a more senior executive support or operations role over time.