Legal Secretary

Legal Secretary

Location: London

Salary: Competitive

Hours: Monday to Friday, 10:00am – 6:00pm (9:30am – 5:30pm on Fridays)

Occasional flexibility to cover 9:00am – 5:00pm or 9:30am – 5:30pm when required.

Start Date: ASAP

About the Role

Owen Reed is looking to recruit an experienced Legal Secretary for a top London law firm. This is an exciting opportunity to join a highly regarded Employment team, providing first-class secretarial and administrative support to fee earners in a fast-paced and collaborative environment.

This role is ideal for a proactive and organised Legal Secretary who enjoys building strong working relationships, managing multiple priorities and delivering exceptional support to both colleagues and clients.

Key Responsibilities

As a Legal Secretary, you will:

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• Provide comprehensive secretarial support to up to six fee earners, primarily within the Employment team.
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• Prepare and amend correspondence, legal documents, emails and attendance notes through audio and copy typing.
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• Support monthly billing processes, including producing billing guides, transferring time and preparing invoices.
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• Raise manual e-bills and Money on Account requests.
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• Assist fee earners and the finance team with credit control where required.
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• Open new client matters, prepare engagement documentation and complete AML procedures.
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• Prepare legal documentation including ET1 and ET3 forms, visa applications and other employment-related documents.
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• Maintain accurate electronic filing systems and ensure client files remain organised throughout each matter.
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• Coordinate busy diaries, arrange meetings and prepare Settlement Agreement appointments.
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• Liaise professionally with clients, HR contacts, courts and other third parties.
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• Prepare tribunal bundles and lodge documents with the relevant courts when required.
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• Handle incoming telephone calls and provide reception support during busy periods.
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• Arrange couriers, taxis, refreshments and other administrative requirements.
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• Provide general administrative support to ensure the smooth running of the team.
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About You

To be successful in this role, you will have:

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• A minimum of one year's experience as a Legal Secretary or in a similar legal support position.
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• Previous experience supporting fee earners within a law firm.
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• Excellent organisational and diary management skills with the ability to prioritise competing deadlines.
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• Exceptional attention to detail and accuracy.
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• Strong communication and interpersonal skills with a professional and client-focused approach.
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• The ability to work independently while contributing positively to a team environment.
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• Experience handling confidential information with discretion.
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• A proactive, flexible and positive attitude with a willingness to learn and develop.
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• Strong Microsoft Office skills and confidence using legal case management systems.
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• Experience with billing, e-billing, tribunal documentation or employment law would be advantageous but is not essential.
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