Workplace and Contract Coordinator

Workplace Projects & Contracts Coordinator

London | Hybrid Working (Minimum 3 Days in Office) | Permanent

A prestigious international law firm is seeking a Workplace Projects & Contracts Coordinator to join its Property & Workplace Services team in London.

This is an exciting opportunity for an organised and proactive coordinator with experience in workplace, facilities, property, or corporate services environments. Working closely with project managers, procurement, finance teams and external suppliers, you will play a key role in delivering workplace projects, managing supplier contracts, and supporting the firm's property portfolio.

The role offers broad exposure across workplace transformation initiatives, office environments, contract management, governance, and supplier performance, making it an excellent opportunity for someone looking to develop their career within a professional services environment.

The Role

As Workplace Projects & Contracts Coordinator, you will support the successful delivery of workplace projects ranging from office moves and refurbishments to sustainability and workplace improvement initiatives.

You will act as a central point of coordination, ensuring projects remain on track, contracts are effectively managed, and property information is maintained accurately. The role requires excellent organisation, strong stakeholder management skills and a keen eye for detail.

Key Responsibilities

Workplace Projects

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• Support the delivery of office moves, refurbishments, fit-outs, workplace improvements and sustainability projects.
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• Coordinate project plans, timelines, documentation and reporting.
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• Arrange project meetings, workshops and stakeholder engagement activities.
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• Monitor project milestones, risks and issues, providing regular updates to stakeholders.
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• Coordinate supplier activities and track delivery against agreed objectives.
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• Support workplace communications and change management initiatives.
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• Maintain project governance records and documentation.
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Property & Portfolio Administration

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• Maintain accurate records relating to leases, licences, occupancy data and property information.
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• Monitor key lease events, including renewals, break clauses and rent reviews.
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• Support property planning, acquisitions, relocations and portfolio initiatives.
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• Produce reports on occupancy, property costs and portfolio performance.
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• Assist with annual planning and budgeting activities.
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Contracts & Supplier Management

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• Maintain a comprehensive contracts register and monitor renewal timelines.
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• Coordinate supplier review meetings and performance reporting.
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• Support the mobilisation of new suppliers and service providers.
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• Track supplier performance against agreed service levels and KPIs.
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• Manage contract documentation and governance records.
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• Support contract variations and procurement processes.
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Reporting, Governance & Financial Administration

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• Raise purchase orders and monitor project expenditure.
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• Assist with invoice validation and budget tracking.
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• Prepare reports, dashboards and management information.
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• Support procurement exercises, business cases and governance approvals.
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• Assist with compliance reviews and audit requests.
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About You

We're looking for a highly organised individual who thrives in a fast-paced environment and enjoys working with multiple stakeholders and projects simultaneously.

Essential Experience & Skills

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• Experience coordinating projects within workplace, facilities management, property, or corporate services functions.
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• Experience working with suppliers and contracts.
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• Strong administrative, reporting and organisational skills.
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• Excellent stakeholder management and communication abilities.
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• Experience maintaining accurate records and governance documentation.
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• Strong attention to detail and ability to manage competing priorities.
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• Good financial administration and budget monitoring skills.
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• Proficiency in Microsoft Office applications.
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• Understanding of procurement and contract management principles.
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Desirable

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• Experience working within legal, professional services or corporate environments.
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• Knowledge of project management methodologies such as PRINCE2, Agile or MSP.
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• Understanding of health and safety requirements relating to workplace projects.
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• IOSH Working Safely or Managing Safely certification (or willingness to obtain).
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• Qualification in project management, facilities management or business administration.
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What's on Offer?

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• Opportunity to join a highly respected international law firm.
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• Exposure to a diverse range of workplace and property projects.
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• Collaborative and supportive team environment.
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• Hybrid working arrangement.
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• Competitive salary and comprehensive benefits package.
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• Excellent long-term career development opportunities.
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If you have strong coordination skills and are looking to build your career within workplace projects, property services, or facilities management, we'd love to hear from you.

Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply.

Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies.