Human Resources Assistant

HR Assistant

We are pleased to be partnering with a well-established and highly reputable professional services firm based in the Southampton area, who are seeking a highly organised and detail-focused HR Assistant to join their HR team. Within this role you will provide efficient administrative support, maintain accurate employee data, co-ordinate trainees route to qualification and deliver an excellent experience for employees and supervisors. This is an ideal opportunity for someone who enjoys structured administration, thrives in a fast-paced environment and takes pride in delivering work with a high level of accuracy and confidentiality. The hours for the role are 9.00am – 5.00pm and the role is hybrid.

Role:HR Assistant Where:Southampton Salary: To £35,000pa

Responsibilities will include:

Providing comprehensive administrative support across a range of HR processes ensuring employee records and documentation remain accurate, compliant and up to date.

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• Act as the HR information system subject matter expert.
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• Respond to routine HR enquiries.
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• Handle confidential information with discretion and professionalism
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• Co-ordinate the route to qualification for trainees.
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• Provide administrative support to the knowledge and learning function.
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• Support the delivery of an efficient and compliant employee lifecycle experience.
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• Assist with administrative activities relating to new starters, including pre-employment checks, onboarding documentation, induction arrangements and probation tracking.
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• Maintain employee personnel files in accordance with data protection legislation and internal retention policies.
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• Provide administrative support for ER processes, including preparing documentation, arranging meetings and taking confidential notes where required.
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• Assist with the administration of employee recognition schemes, wellbeing initiatives and benefits provided through external suppliers.
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• Respond to first-line queries from employees and supervisors on HR policies, procedures, leave entitlements and HR systems, escalating where appropriate.
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• Assist with the training registrations and qualification process for all professional qualifications.
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• Assist with the timely and accurate administration of the career development training.
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• Assist with the onboarding experience for new starters ensuring they have all the information they need for a smooth induction.
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• Supporting the HR Manager and Senior HR Advisor in developing, promoting and facilitating firm wide engagement, wellbeing and EDI initiatives.
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You will need:

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• Professional services experience (Legal if possible)
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• 3+ years’ experience working in a HR Admin / Assistant or similar position supporting across the different areas within HR
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• Excellent attention to detail and a conscientious approach.
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• Experience of managing competing demands and working to tight deadlines when needed.
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• Excellent organisation skills with the ability to prioritise.
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• Excellent communication skills (verbal and written) and the ability to work constructively with multiple stakeholders.
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• To be a team player who is able to work independently and on own initiative within specified guidelines.
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• Experience of using an HR database is essential ideally HRIS.
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If this role is of interest to you and you have the necessary skills and experience, please don’t hesitate to APPLY.