Academic Coordinator

Full Time

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In Office - Oxford

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6- Month Contract with opportunity for extension

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Main Duties

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Programme Development

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• Ideating new programmes and events, assessing programme needs with line manager and others

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• Researching and contacting prospective speakers for our programmes and events

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• Timetabling and scheduling of sessions online and offline

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• Setting up online sessions and offline classroom premises when appropriate

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• Preparing and processing all related paperwork

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Programme Coordination

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• Ensuring smooth day-to-day running of the programmes

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• Maintaining and updating database as requested

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Materials Creation

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• Creating course handbooks and syllabi to be sent to students

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• Proofreading any course materials

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• Creating and developing written promotional materials; developing new market leads

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• Preparing written certificates, transcripts and other reports consisting of qualitative and quantitative data related to programme activities

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Student Support

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• Being responsible for preparing, organising and populating programme documents with up-to-date materials and information, ensuring accuracy, clarity and consistency in content

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• Communicating clearly and in an engaging manner with the students, primarily through WeChat

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• Interviewing prospective students for our courses

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Team Participation and Responsibilities

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• Maintaining and improving efficiency of current working methods

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• Prioritising your workload effectively and pre-emptying any issues that may arise where possible

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• Similar general administration duties and programme support tasks online and offline

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Skills

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Essential:

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- Administrative experience in an office setting

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- Ability to work calmly under pressure, prioritising work and meeting deadlines

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- Good computer skills

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- Attention to detail

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- Pro-active and ‘can-do’ attitude

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- Clear interpersonal and communication skills

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Desirable:

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- Master’s degree (or BA degree + significant experience)

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- 2 years of experience at similar level

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- Experience working with international participants and students

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- Good understanding of short course programmes, university summer schools, university teacher training, academic writing in Higher Education context

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- Good knowledge of Oxbridge system and tutorial teaching

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Benefits:

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- Dining rights and lunch allowance at our workplace canteen on the days you are in the office, with a cap of £10 daily spend (amounting to over £2,000 annually)

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- Company Events including Dinners, Social Activities.

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Pay: £26,000.00-£28,000.00 per year