Logistics Coordinator

TEXO Recruitment are looking for an organised and proactive Personnel Coordinator to join our client in Turiff, Aberdeenshire.

This is a fast-paced role supporting the mobilisation and demobilisation of personnel for global operations. The successful candidate will coordinate travel, visas, certification and compliance requirements while working closely with operational teams to ensure personnel are deployed efficiently and on schedule.

This position would suit someone with previous offshore crewing or personnel logistics experience who thrives in a busy environment and enjoys solving problems.

Key Responsibilities

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• Coordinate the mobilisation and demobilisation of offshore personnel for worldwide projects.
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• Arrange travel and communicate itineraries to personnel.
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• Research visa and work permit requirements and complete applications.
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• Ensure personnel are deployed in accordance with project schedules.
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Stakeholder Communication

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• Liaise daily with offshore personnel and operational teams.
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• Work closely with Project Managers to meet operational requirements.
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• Build effective working relationships with internal and external stakeholders.
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Certification & Compliance

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• Monitor certification and training records, ensuring qualifications remain valid.
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• Coordinate renewals for medicals, survival certificates, passports and other required documentation.
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• Arrange training courses as required.
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• Maintain personnel competency records.
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Operational Support

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• Escalate any issues that may impact mobilisation schedules.
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• Respond quickly to last-minute travel disruptions, personnel changes or client schedule amendments.
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• Assist in sourcing suitable replacement personnel where required.
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• Participate in an on-call rota to support operational emergencies when necessary.
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Administration

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• Review and approve expense claims in line with company policy.
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• Support offshore travel tax documentation where required.
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• Provide administrative support to the Personnel Manager.
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• Undertake any other duties appropriate to the role.
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Candidate Requirements

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• Previous experience within an offshore crewing, personnel coordination or mobilisation role.
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• Experience coordinating worldwide travel and personnel logistics.
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• Excellent organisational skills with the ability to manage multiple priorities.
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• Good understanding of offshore travel and mobilisation requirements.
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• Strong communication and interpersonal skills.
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• Proficient in Microsoft Office, particularly Outlook, Excel and Word.
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• Ability to remain calm and organised in a fast-paced environment.
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Desirable

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• Business-related qualification.
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• Knowledge of global visa and work permit processes.
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• Experience coordinating ad-hoc offshore crews.
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• Experience using ERP or personnel management systems.
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• Understanding of offshore travel tax requirements.
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To apply for this role please contact Emma at TEXO Recruitment on 01224 446789 or [email protected]