Site Administrator

Our client is seeking a highly organised and proactive temporary Office Administrator to support the day-to-day operations of a busy and fast-paced business for a 6-week contract. This is an excellent opportunity for an experienced administrator who thrives in a varied role and enjoys being at the heart of business operations.

You will play a key role in ensuring smooth communication, accurate record-keeping, and efficient administrative support across the organisation.

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• Hours: 7:00am - 5:00pm, Sunday - Friday (Saturdays off)
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• Dates Required: 28th September 2026 for 6 weeks
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Key Responsibilities

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• Creating and processing purchase orders (POs)
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• Maintaining accurate records, filing systems, and databases
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• Recording site staff hours and submitting weekly timesheets
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• Handling incoming calls, emails, and correspondence
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• Monitoring office supplies and placing orders when required
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• Scheduling meetings and assisting with diary management
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• Updating spreadsheets, reports, and internal systems
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• Providing general administrative support across the business
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• Coordinating deliveries and tracking outstanding orders
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• Ensuring office procedures are followed and maintained
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• Supporting management with administrative tasks
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Essential Skills & Experience

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• Previous experience in an administrative or office support role
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• Strong knowledge of Microsoft Office, particularly Excel, Word, and Outlook
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• Excellent organisational and time-management skills
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• Strong communication skills, both written and verbal
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• High attention to detail and accuracy
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• Ability to prioritise workload and manage multiple tasks effectively
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• Professional and positive attitude
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• Ability to work independently and as part of a team
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Desirable Skills

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• Experience creating and managing purchase orders
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• Familiarity with ERP or accounting systems such as SAP, Sage, or Xero
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• Previous customer service experience
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• Basic finance or bookkeeping knowledge
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If you are an experienced Administrator looking for your next opportunity in the Southampton area, we'd love to hear from you. Contract Reed Southampton or click Apply today.