Legal EA and Coordinator

AJ Chambers are working with a top City Law Firm who have a unique opportunity for a skilled EA who would like to be more involved with all units withing the workplace coordinating with stakeholders and being a key part of the central management team

The department comprises approximately 65 professionals across five specialist teams:

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• Workplace Operations
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• Client Experience
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• Food & Beverage
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• Health & Safety
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• ESG
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The Opportunity

They are seeking an experienced, highly organised, and proactive professional to join the team as Coordinator/Executive to the Director of Property & Workplace.

This pivotal role serves as a trusted partner to the Director and acts as the central point of coordination across the department's five teams. The successful candidate will play a critical role in ensuring effective communication, seamless information flow, and alignment of priorities across the function, while providing first-class executive support.

This position requires a versatile individual who can confidently balance strategic coordination, stakeholder engagement, and day-to-day administrative responsibilities with professionalism, discretion, and attention to detail.

Key Responsibilities

Executive & PA Support

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• Provide comprehensive executive and administrative support to the Director, maintaining strict confidentiality at all times.
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• Proactively manage the Director's diary, ensuring effective prioritisation and preparation for meetings and engagements.
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• Draft correspondence, meeting agendas, reports, and minutes with minimal supervision.
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• Prepare briefing materials and supporting documentation ahead of meetings.
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• Manage expenses, invoices, travel arrangements, and logistics.
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• Monitor and manage inbox activity, prioritising and responding where appropriate.
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Reporting & Communications

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• Act as the central communication link between the Director and the five Property & Workplace teams.
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• Coordinate the collection, consolidation, and presentation of monthly departmental reports.
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• Support the preparation of reports and presentations for the Managing Partner, Senior Management Team, Board, and wider firm communications.
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• Produce high-quality PowerPoint presentations in line with firm branding standards.
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• Draft and coordinate departmental communications on behalf of the Director.
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Coordination & Stakeholder Management

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• Facilitate collaboration and alignment across Workplace Operations, Client Experience, Food & Beverage, Health & Safety, and ESG teams.
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• Coordinate departmental priorities, actions, and initiatives in support of strategic objectives.
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• Act as a professional and effective gatekeeper, managing relationships with key stakeholders across the firm.
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• Build strong internal and external networks to support efficient communication and collaboration.
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• Organise meetings, events, and departmental activities as required.
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• Coordinate team holiday schedules and planned absences to ensure appropriate operational coverage.
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Administration & Governance

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• Maintain accurate filing systems, records, and project documentation.
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• Manage incoming correspondence and enquiries professionally and efficiently.
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• Maintain accurate contact and relationship information within the firm's CRM system (InterAction).
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• Identify and escalate relevant business issues, risks, or challenges to the Director where appropriate.
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Candidate Profile

Essential Experience & Skills

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• Proven experience in a PA, Executive Assistant, Coordinator, or Executive Support role within a professional services or corporate environment.
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• Exceptional organisational and time-management skills, with the ability to manage competing priorities effectively.
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• Strong written and verbal communication skills, with confidence interacting with senior stakeholders.
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• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
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• Experience working across multiple teams and disciplines.
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• Ability to remain calm, professional, and effective in a fast-paced environment.
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• Demonstrated experience supporting senior leaders at Director level or above.
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• Strong relationship-building and stakeholder management skills.
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• High levels of discretion, confidentiality, and sound judgement.
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• A proactive, solutions-focused approach with the ability to anticipate needs and take initiative.
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This role is a brand new role so will give the successful individual the opportunity to grow with a successful firm and have a level of autonomy.

For further information please contact Ella Britton