Legal Operations Specialist - Billing

Legal Operations Specialist – Legal Billing (Contract)

Experience: 3+ Years

Location: Glasgow, UK

Overview

A global organization is seeking a Legal Operations Specialist – Legal Billing to support its Legal Operations and Strategy team in Glasgow. This hands-on role will manage day-to-day legal billing, e-billing, accruals, vendor administration, and reporting while partnering closely with Legal, Finance, Accounts Payable, and outside counsel.

What You'll Do

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• Manage legal invoices from submission and review through approval and payment follow-up.
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• Review invoices for compliance with billing guidelines, approved rates, and matter requirements.
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• Coordinate accruals and assist with invoice, payment, and budget reconciliation.
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• Administer the legal e-billing and matter management platform, maintaining vendor, matter, timekeeper, and rate information.
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• Support outside counsel and vendor onboarding and resolve routine billing and system issues.
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• Prepare legal spend, invoice, accrual, and vendor reporting.
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• Maintain accurate billing data and documentation and identify opportunities to improve workflows.
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• Support system implementations, process improvements, automation, and other Legal Operations initiatives.
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What You'll Bring

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• 3+ years of experience in legal billing, e-billing, law firm finance, accounts payable, legal operations, or a related function.
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• Hands-on experience reviewing invoices and resolving billing discrepancies.
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• Strong Excel skills and comfort working with financial and billing data.
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• Excellent attention to detail, organization, and ability to manage high-volume workflows.
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• Strong communication skills and experience partnering with internal teams and external vendors.
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• Ability to work independently and appropriately handle confidential financial information.
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Preferred Experience

Experience with legal e-billing or enterprise legal management platforms such as SimpleLegal, Brightflag, Legal Tracker, or similar is preferred. Familiarity with LEDES invoices, timekeeper rates, accruals, matter-based billing, system implementations, process improvement, or automation is a plus.