Executive Assistant

Responsibilities, Tasks & Requirements

• To provide secretarial and administrative support service at MD/Director level and their deal teams

• Complex diary management for the team, being able to anticipate issues in multi-time zones

• Meeting Coordination

• Anticipate, manage and co-ordinate European and International travel.

• Compile expense reports in a timely manner.

• Ability to prepare powerpoint presentations, excel and word documents for team members

• Document production including preparation, printing and binding

• General administrative support

• Deacloud – assisting the team with interaction logging, maintaining accurate contact records, pipeline, creating and maintaining deal information

• Assisting with KYC for onboarding of deals for the team

• Assisting with client conferences and event management

• Assisting the team with booking holidays through the edays system

• Answering the telephone in a professional manner

• Ad hoc project work as requested

• Providing support and cover for other IB team assistants and reception cover as required

• Assisting EAs with staff events and team led events

Experience, Skills & Competencies Required

• Excellent communication skills (written and oral)

• Ability to work on own initiative and manage time effectively

• Well organised and methodical approach

• Flexible attitude

• High level of interpersonal skills and a good team player

• Good working knowledge of MS Office

• Ability to use video conferencing and presentation facilities (training will be given)

• Discreet, professional manner - maintain confidentiality on all aspects of workload

• Approachable and partnership orientated to assist with all tasks throughout the London office