Corporate Administrative Assistant

Welcome to FCMS!Post: Corporate Administrative AssistantPay: £25,079.34per annumHours: 37 Hours per weekAccountable to: Deputy Chief Operating OfficerReports to:Executive Assistant, Supporting CEOBase: Newfield House, Blackpool, FY4 4EW, but with an expectation that visibilitymay beacross all services and geographies.*Please note that our roles are not being considered for sponsorshipat this time*Initial contact will be made the weekcommencing31 st August 2026Interviews will be held the weekcommencing14 th September 2026Overview of Role:An exciting opportunity fora corporate administrative assistantto work alongside and support ourcooperate teamhas arisen. We are looking for a high visibility partner to support in day-to-day tasks including scheduling meetings, coordinating of documents and actions to support projects to reach long term goals. The role will work closely withthe Deputy Chief Operating Officer and Executive Assistant for our CEOto provide administrative and project support including minute taking,documenting,and following up actions and correspondence with both internal and external stakeholders.The role will work alongside senior leaders in the organisation thereforeemotional intelligence, excellent communication skills,discretion,and compassion are essential skills.About usThe ethos of FCMS as a social enterprise, health and wellbeing services provider is to be passionate in its drive to ensure that patients and callers remain the central focus of all that it does. Coupled with excellent and well-established clinical governance systems and extremely effective operational expertise, it has meant that the company has the ability to strategically visualise, develop, and implement award winning services.Over many years we have invested in our staff so that we have a core team of highly trained individuals who can manage the needs of our patients and callers. Our staff are able to significantly improve the service delivery and user experience due to their considerable experience and commitment to what they do.Come and be a part of our amazing team!We offer NHS PensionCycle to Work SchemeCareer Development OpportunitiesAttendance BonusStaff Benefit SchemeFree Tea & CoffeeEye Care ContributionsDayto DayDuties to include, but not exhausted :To managecalendarsandmeetingbookings and requestsTocarry outa range of administrativetasks includingtaking minutes, documentingactionsandsharing across the groupin a timely mannerTo be open to learning and using digital tools to ensure efficient workingTo work co-operatively with colleagues in the management team providing support and cover asrequired.To organise internalandexternal meetings, including booking venuesand arranging accommodationTo prepare agendas for meetings, ensure papers areaccurateand prepared and disseminated ontime.To undertake projects from time to time on behalf of managers examples include organisation of events or internal supportprojects.To respect the unique contribution of every individual and work positively in a diverse environmentThe post holder should be prepared from time to time to attend meetings invarious partsof the country, some of which may be during evenings or rarely, weekends.The post holder will be working in a developingenvironment,and he/she will therefore be expected to undertake otherappropriate dutiesasrequiredfor the effective operation ofFCMS.Our key expectations are:Self-awareness Living authenticallyAdaptability- Being ready to adjust depending on the situationOpenness What you see is what you getPositivity with a real sense of being able to strive for the impossibleGenerosity of spirit- Everyday should be an opportunity to act with kindnessAbility to have fun Taking the role seriously, whilst being yourselfOur Why: To nurture an environment of inspiration, innovation and disruption so this people in our world receive exceptional healthcare for this generation, and the next.Values: Our organisational culture is very important to us, so it is vital that the successful candidate lives and breathes complimentary values and behaviours. Our behaviours should be in line with our values which form part of our Company DNA:Fun:People rarely succeed unless they are having fun. Happiness is healthy!Awesome:We arent here to be average, were here to be awesome!Humble:Were here to make a difference to the lives of others, NOT to see how important we can becomeBrave:We challenge the norm. We have the courage to get the difficult jobs doneOompf:We have natural oompf! Its infectious!Go-getting:We are intuitive to changing needs and respond quickly which we do with energy, ideas, and positivityDisability Confident EmployerAs users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancyDBS - This post is subject to the Rehabilitation of Offenders Act (Exemption Order) 1975 and as such it will be required that we will submit a Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Before you start, this will require three forms of valid ID to be produced and verified. The onboarding process is also subject to an Occupational Health check, suitable professional references, and eligibility to work in the UK (with the requirement to provide relevant documentation as evidence).Person SpecificationQualificationsDesirableGCSE A* - C including English Language and Maths (or equivalent)Additionalrelevant qualifications or life experienceExperienceEssentialExperience of using Microsoft Office packages (particularly Word, Excel, Teams,PowerPoint,and Outlook)DesirableExperience of taking and writing minutes, summarisingdiscussionsanddraftingreportsProviding administrativeassistancein an office environmentExperience of using SharePointExperience of clinical systemsClinical governance understanding and awarenessKnowledge & SkillsEssentialAn organised and thorough approach to workStrong organisational and time management skillsAbility toidentifyaconflictingworkloadand work with line manager to work through conflicting prioritiesAbility totrack progress on a wide range of tasksAttention to detailExcellent typing skills with the ability to draft own correspondenceExcellent written and verbal communication skillsAbility to develop strong working relationships across the organisationAbility tomaintainconfidentially and professionalismDesirableRelevant business administration qualificationExperience of supporting management teamsDigital understanding or commitment to developing digital understanding that will enhance the roleKnowledge of the NHSAbility to workwithown initiativeandminimalsupervisionHigh levelsof grammatical accuracySpecific Demands of the JobEssentialRemainingcalm under pressureFlexibility and a willingness to undertake varied responsibilities working alone or as part of a teamDesirableHigh emotional intelligenceAbility to understand complexityStrong problem-solving skillsOther RequirementsEssentialA positive attitude is essentialAuthenticSensitive and flexible approachConfidentiality and discretion in all areas of workApproachable with warm personality and good sense of humour!TPBN1_UKTJ