Office Manager

Robert Half is partnering with a leading global shipping company, looking for a Senior Office Manager based in central London.

**Senior Office Manager**

Office: 5 days on-site

Location: City of London

Responsibilities

Administration & Building Management

\n
• Manage vendor and supplier relationships, from selection and contract negotiation to performance evaluation.
\n
• Oversee procurement activities, including inventory management and distribution of office supplies and consumables.
\n
• Plan and manage office renovation projects, including budgeting, scheduling, and coordination with contractors and stakeholders.
\n
• Coordinate and oversee building management activities, ensuring operational efficiency, prompt repairs, and compliance with safety standards, working alongside the landlord's building management team.
\n
• Liaise with the Compliance team to provide accurate data required for company audits.
\n
• Provide local IT support to employees, and support IT HQ with coordination, ordering, and roll-out of new equipment.
\n

Finance

\n
• Administer and prepare invoices for payment, liaising with and coordinating our external local accountant on tax and accounting matters.
\n
• Manage petty cash, including cash advance payments in multiple currencies, plus monitoring, control, and accounting of expense statements.
\n
• Monitor the local bank account, oversee cash flow requirements, and initiate payment transactions for the office.
\n
• Prepare monthly bookkeeping information for the external accountant and support administration of government surveys.
\n

Events

\n
• Own end-to-end planning for corporate and internal events.
\n
• Manage the entire event process from initial concept to final execution, meeting all requirements, audience needs, and objectives, and bringing creative ideas to enhance each event's success.
\n
• Identify, source, and negotiate with vendors and suppliers to secure the best partnerships, and maintain strong ongoing relationships for quality and timely delivery.
\n
• Provide on-site and remote support during events, resolving issues quickly to keep everything running smoothly.
\n
• Work closely with local accommodation partners to secure the best rates and service.
\n

Requirements

\n
• Minimum 5 years' relevant senior office management experience, preferably with some events experience.
\n
• Notable experience in a similar role - someone who needs genuine care and attention to detail, not hand-holding.
\n
• An empathetic, caring, and service-oriented person with excellent interpersonal skills, who enjoys cooperating, interacting, and supporting colleagues with a hands-on approach.
\n
• A positive, helpful, and employee-focused attitude towards colleagues, with the right attitude and a bubbly, sociable personality comfortable with workplace banter and not overly sensitive.
\n
• A flexible, yet detail-oriented team player who is well-organised, proactive, and able to think outside the box to adapt to changing needs.
\n
• Confidence building relationships across departments and geographies, and openness to learning about industries outside your prior experience.
\n
• Competence in prioritising tasks, working within deadlines, and managing multiple projects at the same time.
\n
• Excellent written and verbal communication skills; comfortable using Microsoft Teams.
\n
• Not afraid to get stuck in and take initiative from day one.
\n
• Applicants must have the legal right to work in the UK.
\n

Please click apply if this role aligns well with your skills and experience.