Office Manager

HAIL Partners are working a global investment firm who are seeking an Office Manager based in the city. The role will be responsible for the day-to-day running of the office, as well as support on firm wide initiatives.

Role Responsibilities:

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• Corporate Flat Management
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• Health, Safety & Fire, Policies
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• Vendor Management and Relationships
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• Assist IT on issuing equipment
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• Assist with organising Office Events as required
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• Team player, proactive; happy to meet and greet guests, answer phones, collect post, set up meeting rooms as and when required
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• Running policy review processes
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• Coordinate with committee members on meeting organisation and documentation, maintain internal policy portal
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• Fund Info - help maintain fund data in the internal database fund info in coordination with Finance, Legal, and Compliance
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• Service Provider - organize annual, onsite due diligence meetings with key service providers
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• Ad Hoc - assist with other ad hoc administrative tasks for Ops, such as KYC/AML requests, counterparty data requests, coordination with external boards and fund directors, document management, etc.
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Role Requirements:

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• 5+ years experience as an Office Manager in financial and/or professional services
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• Takes genuine pride in their work, with a "no task too big or too small" mentality and a willingness to roll up their sleeves and get hands-on
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• Confident and professional, but not above the detail. Happy to personally pick something up, sort an issue, or handle admin directly rather than delegating or escalating
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• Strong critical thinker who can assess situations objectively
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• Demonstrates clear ownership and initiative - able to think independently and act without needing layers of sign-off.
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• Nice to have: Experience in a large, complex building environment (e.g. a big skyscraper/campus) -understands building security, multi-tenant operations, and coordinating with on-site teams.
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Key Benefits include:

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• Competitive Bonus
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• 25 days holiday + 4 Floating Days
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• Medical, Dental & Vision Insurance
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• Fully paid luxury gym membership
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