Legal Administrative Assistant (Litigation) - ATX

Legal Administrative Assistant (Litigation) Austin, TX | Hybrid Schedule (2-3 Days In Office Per Week)

Position Summary

A respected and growing law firm is seeking an experienced Legal Administrative Assistant to support attorneys in its Litigation and Environmental practice areas. This role provides high-level administrative and legal support, including document preparation, calendaring, billing coordination, client communications, and litigation support. The ideal candidate is highly organized, detail-oriented, adaptable in a fast-paced environment, and able to exercise sound judgment while managing multiple priorities.

Compensation & Benefits

• Salary: $70,200 - $78,000 annually, depending on experience
• Non-exempt position based on a 37.5-hour workweek
• Eligible for overtime pay after 37.5 hours worked per week
• Hybrid schedule: 2-3 days per week in the office
• 16 days PTO accrued annually
• 8 paid sick days per year
• 11 paid holidays plus 1 floating holiday annually
• Comprehensive medical, dental, and vision insurance
• Life and disability insurance
• 401(k) eligibility after one year of employment
• Eligible for an annual discretionary bonus based on firm and individual performance

Primary Responsibilities

• Provide administrative and litigation support to multiple attorneys and legal professionals
• Manage calendars, schedule meetings, coordinate conference rooms, and arrange travel logistics
• Handle incoming and outgoing communications, including phone calls, emails, and correspondence
• Maintain, organize, and manage electronic and physical client files
• Process conflict checks, new client matters, and file management requests
• Enter attorney time, process expense reimbursements, and submit check requests
• Assist with billing activities, including pre-bill review, invoice preparation, and coordination with accounting
• Draft, edit, proofread, format, and manage legal documents and correspondence
• Perform document comparisons, cross-referencing, and transcription of dictation
• Support attorneys with legal research, filings, and case-related administrative tasks
• Track CLE requirements and maintain attorney records
• Provide outstanding client service while maintaining strict confidentiality
• Assist with special projects, events, and cross-functional initiatives as needed

Qualifications

• Some college preferred, but not required

Experience, Skills & Competencies

• Minimum 3 years of administrative assistant experience
• Prior experience in a law firm or corporate legal department required
• Litigation experience required
• Environmental or administrative law experience strongly preferred
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel)
• Experience with document management systems; Adobe Acrobat preferred
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Ability to work independently, exercise sound judgment, and proactively anticipate attorney needs
• Excellent written and verbal communication skills
• Professional, collaborative, and client-service-oriented approach
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion

Pay Details: $70,200.00 to $78,000.00 per year

Search managed by: Jamie Stone

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.