Accounts Payable Specialist

Accounts Payable & Office Administrator

Houston, TX (Galleria Area) | Direct Hire | $60,000 - $65,000

LHH Recruitment Solutions is partnering with a well-established professional services organization in Houston that is seeking an Accounts Payable & Office Administrator to join its team. This is an excellent opportunity for someone who enjoys both accounting responsibilities and day-to-day office operations and is looking for a stable, long-term career in a professional, team-oriented environment.

This position is approximately 60% Accounts Payable/Accounting Support and 40% Office Administration. The ideal candidate will have solid AP experience and be comfortable serving as a key point of contact for office operations, visitor support, and administrative coordination.

Why Consider This Opportunity?

• Direct hire opportunity with a stable, growing organization
• Salary range of $60,000 - $65,000
• Discretionary annual bonus opportunities
• Company-paid parking
• 401(k) with company match
• Comprehensive healthcare benefits including HSA options
• Professional office environment in the Galleria area
• Opportunity to expand accounting responsibilities over time
• Long-tenured employees and strong organizational stability

Key Responsibilities

Accounts Payable & Accounting Support

• Process vendor invoices and ensure timely payment processing
• Review and reconcile corporate credit card expenses
• Prepare and process checks, reimbursements, and payment requests
• Maintain vendor records, W-9 documentation, and supporting files
• Research and resolve vendor inquiries regarding payment status
• Track invoice activity and maintain AP reporting schedules
• Assist with month-end accounting activities and expense tracking
• Support annual 1099 preparation and reporting processes
• Assist accounting leadership with reconciliations, reporting, and special projects
• Maintain accurate documentation and records for audit and compliance purposes

Office Administration & Operations

• Open and close the office each day
• Welcome visitors, clients, and vendors in a professional manner
• Coordinate conference room scheduling and meeting logistics
• Arrange office services, maintenance requests, and vendor support
• Manage office supply inventory and purchasing
• Support onboarding logistics and general administrative processes
• Assist with office events, meetings, and internal communications
• Monitor common areas to ensure a polished and professional workplace environment
• Provide administrative support to leadership and staff as needed

Qualifications

• Previous Accounts Payable experience required
• Strong understanding of accounting fundamentals
• Experience processing invoices, reimbursements, and vendor payments
• Excellent organizational and time management skills
• High attention to detail and accuracy
• Professional communication and customer service skills
• Comfortable balancing accounting duties with front-office responsibilities
• Strong Microsoft Office skills
• Ability to learn new software and systems quickly
• Degree preferred but not required
• Professional services, legal, or corporate office experience is a plus
• Must be able to work onsite Monday through Friday

Ideal Candidate Profile

This opportunity is best suited for someone who enjoys wearing multiple hats. Candidates seeking a strictly accounting-focused role may not find this to be the right fit. Success in this position requires a genuine willingness to support both the accounting function and the day-to-day operations of the office.

We're looking for a dependable, proactive professional who takes pride in keeping processes organized, maintaining strong relationships with vendors and internal stakeholders, and helping ensure the office runs smoothly every day.

Interested candidates should apply with their most current resume for immediate consideration.

Pay Details: $58,000.00 to $65,000.00 per year

Search managed by: Laura Laminack

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.