Office Manager /Bookkeeper

The Office Manager serves as the operational backbone of the law firm, ensuring that all administrative, technical, financial, and facility-related functions operate efficiently. This role is responsible for maintaining the firm's operational infrastructure, managing vendor relationships, overseeing compliance requirements, supporting attorney workflows, and assisting with bookkeeping functions.

Key ResponsibilitiesAdministrative & Compliance Management

• Licensing & Permits: Manage the renewal process for the City of Albuquerque Business License and staff parking passes.

• Insurance Oversight: Act as the primary point of contact for the Menicucci Insurance Agency. Oversee renewal applications and deadlines for Workers' Compensation (CNA), Cyber Insurance (Coalition), EPLI (Admiral), and Professional Liability Insurance (Berkley, Ledgebrook, Old Republic).

• Legal Membership Renewals: Manage the application process for attorney legal memberships and professional credentials.

• Succession Planning: Maintain and update the firm's Succession Plan in accordance with State Bar requirements.

• Document Management: Maintain organized firm records, including Articles of Incorporation, By-laws, and tax return files (Firm and Personal).

IT & Software Administration

• Onboarding & Offboarding: Manage software provisioning for new hires, including Google Workspace email creation, Adobe Acrobat, Microsoft Suite, Dropbox, Google Chrome, and Daylite. Ensure secure access for all employees.

• Security Protocols: Efficiently disable and delete software accounts for departing employees and ensure hardware is securely wiped.

• System Maintenance: Manage the Alarm.com system (updating access/PINs) and facilitate software-related troubleshooting.

Operational Support & Vendor Relations

• Vendor Management: Serve as the primary point of contact for service providers, including PHMG (marketing/on-hold messaging) and Smith.ai (answering service).

• Benefit Administration: Manage employee enrollment and status changes for health insurance, Vanguard, and Pension Planning Consultants.

• Answering Service: Configure and update settings for answering services and client intake protocols.

Case & Resource Management

• Master Case Lists: Maintain accurate Master Case Lists for bank matters and internal firm files (Sumi/Google Drive).

• Records Maintenance: Manage comprehensive employee files, including I-9s, W-4s, offer letters, retirement documents, and bar admission records.

• Resource Optimization: Proactively audit and organize the firm's internal template folders and sub-folders to ensure accessibility for future reference.

Qualifications

• Experience in a law firm or professional services office management role preferred.

• Bookkeeping experience is required.

• Strong organizational skills with exceptional attention to detail, particularly regarding compliance requirements and deadlines.

• Proficiency with cloud-based office software, including Google Workspace, Dropbox, and Daylite.

• Ability to handle confidential information with discretion, professionalism, and integrity.

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.