Legal Billing Coordinator

ESSENTIAL DUTIES & RESPONSIBILITIES:

• The Legal Billing Coordinator is responsible for coordinating client billing processes, ensuring accuracy, compliance with engagement terms, and adherence to firm billing guidelines.

• This role partners closely with attorneys and firm leadership to deliver timely, accurate, and client-compliant billing services.

• Client Billing & Matter Setup

• Open and maintain client and matter records, including billing formats, rates, and contact details.

• Review engagement letters to ensure billing compliance and configure systems accordingly.

• Set up and manage special billing arrangements, rates, and disbursements.

• Apply trust/retainer funds at time of billing as needed.

• Submit e-bills, rates, budgets, appeals, etc. into various e-bill sites as needed.

• Pre-Bill & Invoice Management

• Manage the receipt of prebills.

• Generate, distribute, and track pre-bills for attorney review and approval as requested.

• Follow up on outstanding pre-bills and escalate non-compliance to firm leadership.

• Edit and finalize bills per attorney instruction while ensuring adherence to firm billing policies.

• Process write-offs and billing adjustments as approved.

• Compliance & Collaboration

• Ensure compliance with firm billing guidelines and client billing requirements.

• Support internal audits and respond to billing-related inquiries.

• Partner with attorneys and firm leadership to address complex billing scenarios.

Qualifications:

• Bachelor's degree preferred; high school diploma or GED required.

• Minimum 3-5+ years of legal billing experience; law firm experience required.

• Must be open to working full-time onsite. This will never be a hybrid working position.

• Proficiency with legal accounting and e-billing systems; Centerbase experience highly preferred.

• Strong knowledge of e-billing is required.

• Strong organizational, analytical skills.

• Strong computer proficiency in the following Microsoft Office programs - Excel, Outlook, and Word.

• Ability to work under time constraints, alone or in a team environment.

• Ability to organize and prioritize numerous tasks and complete them under time constraints.

• Interpersonal skills necessary to communicate in person, by e-mail, and telephone to provide information with courtesy and tact to clients, attorneys, and other staff members.

• Accounting: 2 years (Preferred)

• Microsoft Office: 2 years (Preferred)

• Legal Billing: 2 years (Preferred)

Benefits:

• 401(k)

• 401(k) matching

• Dental insurance

• Disability insurance

• Flexible spending account

• Health insurance

• Health savings account

• Life insurance

• Paid sick time

• Paid time off

• Vision insurance

Synectics is a leading staffing and workforce solutions company dedicated to connecting exceptional talent with top organizations. We specialize in IT, engineering, finance, healthcare, and professional services recruitment, offering both contract and permanent staffing solutions. With a people-first approach, we focus on understanding the unique needs of our clients and candidates to create long-term, successful matches. Our mission is to empower businesses with the right talent while helping professionals achieve rewarding career opportunities