Real Estate Legal EA

We are working with a highly regarded professional services firm seeking an experienced Executive Assistant to support senior partners within a high-performing Commercial Real Estate team.

The successful candidate will act as a true business partner to senior stakeholders, taking full ownership of diaries, inboxes, financial processes, and operational support, while contributing to continuous improvement across the team.

This is a full-time, permanent role with hybrid working and great benefits. Working hours of 9.30 am to 5.30 pm.

Key Responsibilities

Partner & Stakeholder Support

\n
• Act as a professional, client-focused ambassador for partners both internally and externally
\n
• Build highly effective working relationships with multiple partners
\n
• Develop a strong understanding of partners’ practice areas, clients, priorities, and strategic goals
\n
• Arrange and lead regular catch-ups with partners to review diaries, commitments, and priorities
\n
• Attend meetings, take minutes where required, and proactively follow up on actions
\n

Diary & Inbox Management

\n
• Take full ownership of complex and demanding partner diaries
\n
• Proactively manage conflicts, queries, and last-minute changes
\n
• Ensure partners are fully prepared for meetings and commitments
\n
• Manage inboxes on behalf of partners, including:
\n
• Drafting and sending emails
\n
• Highlighting urgent or sensitive correspondence
\n
• Redirecting client-critical emails to relevant fee earners or team members
\n

Financial, Billing & Matter Management

\n
• Demonstrate strong commercial and financial awareness
\n
• Coordinate billing processes on behalf of partners
\n
• Proactively organise WIP and financial review meetings
\n
• Work closely with finance teams and client administrators to meet billing deadlines
\n
• Take ownership of financial and matter management processes, including chasing unpaid bills
\n
• Handle complex compliance and billing-related matters
\n

Business Development & Marketing Support

\n
• Liaise with Marketing and Business Development teams
\n
• Coordinate BD activities for the team
\n
• Play a key role in organising client events, seminars, and conferences
\n

Travel & Logistics

\n
• Arrange complex travel end-to-end, including:
\n
• Flights, accommodation, visas, and currency
\n
• Manage arrangements in line with individual preferences
\n
• Ensure diaries are fully updated with all travel details
\n

Process Improvement & Leadership

\n
• Introduce and implement best practice operational processes
\n
• Act as a role model and change agent within the support function
\n
• Work closely with the Secretarial Team Leader to improve ways of working
\n
• Take full ownership of tasks, managing workload against deadlines and business needs
\n

Working Environment

\n
• Collaborative, inclusive, and high-performing culture
\n
• Hybrid working model, balancing office presence with flexibility
\n
• Central London office location
\n
• Strong emphasis on wellbeing, teamwork, and professional growth
\n

Candidate Profile

Essential Skills & Experience

\n
• Proven experience supporting senior partners or executives in a Property/Real Estate department within a law firm
\n
• Exceptional diary and inbox management skills
\n
• Strong commercial and financial awareness
\n
• Highly organised, proactive, and detail-focused
\n
• Confident communicator with strong stakeholder-management skills
\n
• Comfortable working at pace and handling competing priorities
\n

For more information, please apply directly or contact Jess at AJ Chambers.