Account Payable Intern

The Accounts Payable Specialist Intern will be a reliable and precise professional to help support the Accounting department and properly maintain Accounts Payable.

Essential Duties and Responsibilities:

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• Invoice Keying: Enter high-volume vendor invoices, credit notes, and expense bills into the accounting system with speed and precision.
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• Payment Enrollment Outreach: Proactively contact vendors via phone and email to confirm, verify, and enroll them in preferred electronic payment options (ACH/EFT).
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• Email Queue Management: Assist with monitoring the main AP inbox, triage vendor inquiries, and route internal payment approvals.
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• Discrepancy Resolution: Collaborate with vendors and internal departments to fix billing errors, missing data, or payment delays.
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Supervisory Responsibilities:

No formal supervisory role.

Education and Experience Requirements:

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• High-Accuracy Data Entry: Strong alphanumeric keying skills to minimize manual entry errors.
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• Professional Communication: Excellent phone etiquette and clear email writing skills for vendor onboarding and customer service.
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• Digital Literacy: Proficiency in Microsoft Outlook/Gmail and accounting or AP automation software (e.g., NAV, Microsoft BC, Sage).
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Required Skills:

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• Strong accounting, project coordinating, and administrative skills
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• Strong MS office skills including Outlook, Word, and Excel
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• Knowledge of 1099 filing requirements desired
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• Very strong people/communication skills
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• Strong attention to detail
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• Ethical conduct
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• Personal effectiveness/credibility
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• Strong written and verbal communication
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• Excellent problem solving and organization skills
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• Strong interpersonal communication skills
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• Demonstrated ability to work with a team
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• Flexibility
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Physical/Mental Demands:

This position is largely a sedentary role, requiring use of typical office equipment such as computers, printers, copiers, and scanners. This is a fully in-office position, Monday-Friday.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.