Office Manager

SF Partners are working exclusively with a multi award winning robotics company based in Birmingham who are upscaling their operations and looking for an Office Manager / Executive Assistant. £40,000 - £50,000 Office based THE ROLE We are hiring an Office Manager to run the office and day-to-day administration and coordinate projects across departments - the workspace, meetings, filing, documentation, supplier admin and visitors. WHAT YOU'LL OWN - Run the office day to day - supplies, equipment, maintenance and contractors. - Manage calendars, book meetings and travel, prepare agendas and follow up actions. - Keep SharePoint organised and findable - naming conventions, structure and version control. - Write and maintain SOPs, templates and checklists so tasks are repeatable. - Track tasks, deadlines and owners across teams; flag delays and bottlenecks early. - Run meeting administration - agendas issued, minutes taken, actions captured and chased to closure. - Handle supplier administration - purchase orders raised, deliveries checked, contracts and renewals tracked, invoices queried. - Manage reception duties - visitors, couriers and calls; sign-in, NDAs and site inductions. - Organise team events, board meetings, demos and factory visits end to end. - Coordinate shipping and logistics administration - couriers, collections and deliveries tracked to arrival. EDUCATION & EXPERIENCE - A business administration or project management qualification, or equivalent experience - 3+ years running an office, coordinating projects or managing business administration The qualifications and years above are a guide, not a gate - exceptional candidates who can demonstrate the same level of ability will always be considered. WHAT YOU'LL BRING - Confident daily use of Microsoft 365 - Word, Excel, Teams and Outlook - Task and project tracking in ClickUp - tasks, owners and deadlines kept current - Use of AI tools for drafting, minutes, summaries and checklists, within company rules