Compliance Administrator

Reporting and Compliance Administrator | Maidstone | Paying £30k - £45k DOE

This is a newly created position that combines elements of compliance, administration, commercial coordination and light financial analysis. The role has evolved from an audit-focused position, but the company has concluded that a qualified auditor is not necessary. Instead, they are seeking an organised, inquisitive individual who enjoys working with people, managing processes and ensuring information is accurate.

Key Responsibilities

\n
• Manage the annual licence renewal process with distributors and licensees.
\n
• Liaise with licensees to ensure agreements are completed and maintained.
\n
• Keep licence records up to date and chase outstanding documentation.
\n
• Monitor monthly/periodic volume declarations submitted by licensees.
\n
• Follow up with customers to ensure reporting deadlines are met.
\n
• Carry out volume verification audits by comparing reported sales against customer accounting records.
\n
• Conduct audits remotely via Microsoft Teams or onsite across Europe.
\n
• Build and maintain positive relationships with commercial partners.
\n
• Support the wider finance and commercial teams with administrative and compliance activities.
\n

Ideal Candidate

\n
• Highly organised.
\n
• Confident communicating by phone and email.
\n
• Comfortable working with numbers without being a qualified accountant.
\n
• Naturally inquisitive and willing to challenge figures that don't look right.
\n
• Process-driven with strong attention to detail.
\n
• Happy working across administration, compliance and commercial activities.
\n
• Comfortable travelling within Europe several times a year.
\n

Suitable backgrounds could include:

\n
• Compliance Coordinator
\n
• Commercial Administrator
\n
• Office Manager
\n
• Operations Coordinator
\n
• Audit Assistant
\n
• Finance Administrator
\n
• Licensing or Contracts Administrator
\n

A technical audit or accounting qualification is not essential. The emphasis is on mindset, organisation and communication rather than technical accounting knowledge.