Scheduling Administrator

Role - Scheduling Administrator

Type - Contract inside IR35 Umbrell

Contract Length: 6 month contract

Location: Gloucestershire (Onsite 3 day a week)

We are looking for an organised and proactive Planning and Scheduling Administrator to join our Academic Services team. This is a key role responsible for the effective planning, scheduling, and coordination of training programmes to ensure a seamless and high-quality learning experience for our customers.

Working closely with Training Delivery teams and internal stakeholders, you will play a vital part in ensuring courses are accurately planned, resources are booked, and schedules are delivered efficiently and on time.

Key Responsibilities

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• Plan, schedule, and programme training courses in line with business objectives
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• Input, manage, and maintain course bookings using internal systems (e.g., Celcat)
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• Coordinate staffing requirements, including booking core staff and associate tutors
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• Ensure all schedules are completed 6-8 weeks in advance of course start dates
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• Identify and resolve scheduling clashes, resource shortages, or conflicts
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• Liaise with Training Delivery Team Leaders to agree priorities and timelines
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• Manage amendments and enquiries within defined service levels (typically within 5 working days)
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• Produce timesheets and ensure accurate processing of tutor payments
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• Maintain clear and consistent communication with internal stakeholders
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• Support onboarding of trainers and contribute to continuous improvement across scheduling processes
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What We're Looking For

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• Strong administrative experience with excellent attention to detail
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• Proven ability to build positive working relationships across teams
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• Excellent organisational skills and ability to manage competing priorities
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• Confident communicator, both written and verbal
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• Proficiency in Microsoft Office (especially Excel) and ability to learn new systems quickly
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• A proactive, solution-focused mindset with the ability to think on your feet
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• Flexible approach to support business needs, including occasional weekend work
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Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.