Project Administrator

A dynamic Demolition Company is seeking a highly motivated, reliable and organized Project Administrator. The person filling this position will work directly with our Estimators, Business Development and Operations teams, will assist with day-to-day administrative duties, production and submittals of our proposals, and administrative support for our local and national projects. To be successful as a Proposal Administrator, you will need to be able to work on tight deadlines, be competent using Microsoft Office applications such as Word and Excel, and have exceptional verbal, written and presentation skills. Must have exceptional organizational skills, be able to multi-task and self-start new tasks.

Key Responsibilities:

PROSPECTIVE CUSTOMERS
Assist Business Development Team in maintaining Salesforce (opportunities, contacts, etc.)
Attend and contribute to Weekly Sales Meetings
Assist with Pre-Qualifications and maintaining submittal log
Download Bid RFP Documents and save to server for review
Monitor and track Bid Due Dates
Assist Estimating Team with Bid Submittal Documents
Review Bid Submittals prior to submission; compile and submit once finalized.

PROJECT and JOB SET UP
Create physical Job Folders and maintain all job folders (electronic and hard)
Assist with creating Asbestos Job Start Up Booklets (as needed)
Make sure that all Subcontractors have project submittals into Jackson prior to start.

SUBCONTRACTORS
Assist with collecting certificate of insurance, W9 Form and tax-exempt form (if applicable)
Assist with filing the completed Subcontractor paperwork (electronic and hard files)

OTHER
State Licensing
State Registration: Apply, Arrange Qualifier Testing, Secure and Maintain License (yearly renewals and annual financial reporting)
Assist with Administrative Duties as needed
Reception Coverage as needed
Maintain all certificates of insurance