Service & Dispatch Coordinator (Open to Entry-Level Candidates)

Join a well-established contractor specializing in maintenance, repair, and service for fuel facilities. This position supports the Service and Project Management teams through a combination of administrative coordination, customer communication, scheduling support, and occasional field visits. This is an excellent opportunity for someone looking to start a long-term career with a growing company. The role is ideal for candidates with strong organizational and communication skills who enjoy supporting teams, solving problems, and keeping projects moving forward. Responsibilities: * Assist Service and Project Managers with daily administrative and operational activities * Support the preparation of proposals, purchase orders, invoices, service reports, and project documentation * Coordinate and schedule service work with technicians, subcontractors, vendors, and customers * Communicate project updates and service information between field personnel, management, and customers * Assist with obtaining permits, vendor quotes, and supporting project documentation * Review reports and maintain organized project and service records * Prepare basic Excel reports, tracking logs, and supporting documentation * Visit project sites as needed to support field teams, deliver materials, and assist with coordination * Support other service department functions as directed by management Qualifications: * Strong organizational and communication skills * Proficiency with Microsoft Outlook, Word, and basic Excel * Ability to prepare and maintain organized documentation and reports * Strong attention to detail and ability to manage multiple tasks simultaneously * Valid Florida driver's license * Ability to work both in an office and occasionally in the field * High School Diploma required Preferred Skills & Experience: * Administrative, dispatching, scheduling, service coordination, customer service, or office support experience * Experience supporting maintenance, construction, service, or field operations teams * Experience preparing proposals, invoices, work orders, or service reports * Mechanical aptitude or familiarity with maintenance, construction, fuel systems, or field service operations * Bilingual English/Spanish is a plus