Project Administrator

Sonovision UK is a leading provider of Engineering Support Services to clients. Our experts help our clients in the Energy, Aerospace, Military and Commercial Sectors achieve time-to-market objectives and cost goals.

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\n The role

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\n The Project Administrator will provide essential administrative and coordination support to the Head of Project Delivery and Project Manager across multiple technical project

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s.This role is key to ensuring projects run efficiently by maintaining accurate documentation, supporting reporting activities, coordinating communications, and helping the team stay organised and on schedul

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e.The position is ideal for someone highly organised, detail-oriented, and keen to develop within a project-based engineering environmen

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t.
\n Project Coordination & Administrat

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• ionMaintain and update project documentation including schedules, trackers, reports, and action l
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• ogsSupport the preparation and upkeep of Work Breakdown Structures (WBS), Standard Operating Procedures (SOPs), and project fi
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• lesCoordinate project meetings (internal and external), including scheduling, agenda preparation, and minute-tak
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• ingTrack project actions, risks, and issues, ensuring updates are captured and communicated to the t
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• eamSupport document control processes, ensuring files are accurate, up to date, and stored correc
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tly
\n Reporting & Data Manage

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• mentAssist with weekly and monthly reporting for internal and customer stakehol
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• dersMaintain project dashboards and trackers (e.g. budgets, timelines, resource allocat
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• ion)Support data collation for performance monitoring and KPI repor
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• tingAssist in tracking project budgets, costs, and invoicing inputs where requ
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ired
\n Stakeholder & Communication Su

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• pportAct as a central coordination point for communication between project teams (design, manufacturing, procure
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• ment)Liaise with internal stakeholders and external suppliers to gather information and follow up on ac
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• tionsSupport preparation of client-facing documentation, presentations, and re
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• portsAssist with organising customer visits and onsite engagement activ
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ities
\n Commercial & Procurement S

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• upportAssist in the preparation of RFQs, tender documentation, and res
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• ponsesSupport tracking of supplier information, quotations, and delivery tim
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• elinesMaintain accurate records of supplier and commercial documen
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tation
\n Quality, Compliance & HSE

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• SupportSupport the maintenance of project records to meet internal quality requi
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• rementsAssist with document preparation for audits, reviews, and validation act
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• ivitiesSupport HSE documentation, logs, and administration act
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• ivitiesEnsure records are stored in line with company procedures and retention requi
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rements
\n General Team

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• SupportProvide day-to-day administrative support to the Head of Project Delivery and Project
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• ManagerHelp coordinate team activities, onboarding of new project team members, and resource
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• trackingContribute to continuous improvement by identifying opportunities to streamline administration p
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rocesses
\n To be considered for this op

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portunity

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  \n EssentialPrevious experience in an administrative or project su
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• pport roleStrong organisational skills with the ability to manage multiple
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• prioritiesHigh attention to detail and accuracy in doc
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• umentationProficient in Microsoft Office (Excel, Word, PowerPoint
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• , Outlook)Strong communication skills, both written
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• and verbalExperience supporting projects in engineering, aerospace, manufacturing, or technical en
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vironment

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  \n DesirableFamiliarity with project management tools (e.g. MS Project, Smartsheet,
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• or similar)Understanding of project management principles (e.g. scheduling, risk tracking,
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• reporting)Experience with document control or qual
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ity systems
\n Behaviours &

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• ; AttributesProactive and self-motivated with a “can-
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• do” approachComfortable working in a fast-paced, evolving project
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• environmentCollaborative team player with strong interper
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• sonal skillsAble to handle confidential and sensitive information a
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• ppropriatelyWillingness to learn and develop within proj
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ect delivery