Office Administrator

In-house Shipping Company in London.

The ideal candidate will be someone who is both positive & professional as well as proactive, loyal and discreet. Someone well-organised and efficient with a keen eye for detail and the ability to occasionally support the administrative needs of the Shipping Team and the requirements of the owning family. The team need an individual with a great work ethic & a humble attitude towards the many varied duties they may be asked to carry out.

POSITION REQUIREMENTS

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• Oversee and coordinate all office administrative activities and operations, ensuring smooth day-to-day office operations and compliance with company procedures.
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• Manage the reception area including welcoming guests, answering phone calls and handling all company correspondence
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• Manage office supplies inventory and orders, as well as supplier contracts and service agreements with office vendors, ensuring cost efficiency, timely renewals and uninterrupted service.
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• Coordinate meetings, catering requirements, travel arrangements and accommodation bookings.
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• Serve as the main point of contact for organising health & safety audits and liaise with building management, ensuring compliance and effective management of building related matters
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• Support onboarding activities of new hires and interns
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• Process invoices in SAP and keep track of payments
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• Act as the primary point of contact for office related service requests and IT related issues, coordinating maintenance activities and emergency issues.
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• Manage and maintain industry subscriptions, ensuring accurate account information, timely/negotiated renewals, and uninterrupted service
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CANDIDATE PROFILE

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• Previous experience in a similar role, supporting various functions, in a well-established and organised office/company
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• A University degree will be considered an asset
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• Fluency in both written and verbal communication in English
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• Proficient in Microsoft Office
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• Flexible and effective time management and ability to prioritise tasks and meet deadlines
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• Strong organisational skills
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• Attention to detail and problem-solving skills
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• Excellent communication and interpersonal skills, and the ability to network effectively with a wide range of people on every level
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• Self-motivated and trustworthy
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• Ability to learn on the job and adapt to changes
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REMUNERATION PACKAGE

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• Competitive compensation package including performance related annual bonus
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• Pension plan and medical scheme
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• A high standards working environment that supports learning and development opportunities
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If this role aligns with your background and expertise, please do not hesitate to get in touch.