Office Administrator

Job : Office Administrator

Location: London, UK

Work mode: 5 days weekly from office

Job type: Permanent role

We at Coforge are looking for Office Administrator in London, UK.

Role Overview

Reception Management

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• Manage meeting room bookings and setups.
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• Liaise directly with stakeholders regarding any changes to bookings and ensure all requirements are met, including lunches, snacks, and refreshments.
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• Book UK and international couriers and taxis as required.
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• Code monthly courier invoices per consignment and forward them to the FM/Admin Head.
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• Email important announcements to all staff based at the London office.
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• Reconcile the Reception monthly credit card spend and submit it to the FM/Admin Head for approval.
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• Maintain and update the Reception Bible for temporary cover, ensuring all relevant supplier contact details, login credentials, and booking processes are readily available.
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Office Management

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• Monitor office supply stock levels and place orders when required.
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• Manage staff welfare supplies, ensuring adequate stock levels and arranging daily/weekly replenishment as needed.
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• Create Purchase Requisitions (PRs) in SAP for new purchases.
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• Raise Goods Receipt Notes (GRNs) for invoices related to the London office.
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• Reconcile the Reception monthly credit card spend and forward it to the FM/Admin Head for approval.
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Vendor Management

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• Supervise housekeeping staff and liaise with the cleaning vendor manager as required.
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• Arrange emergency maintenance callouts when necessary.
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• Coordinate and facilitate site access for maintenance and service providers.
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Events & Employee Engagement

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• Collaborate with stakeholders and the FM/Admin Head to organize and support company events and celebrations.
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• Support activities related to public holidays, festivals, and employee engagement initiatives.
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New Joiner Support

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• Conduct Health & Safety (H&S) inductions for all new starters based at the London office.
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• Set up new starter credentials and update relevant systems in coordination with the FM/Admin Head.
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