Accounts Payable Specialist

We are partnering with a well-established organization seeking a dependable and detail-oriented Accounts Payable Clerk to join its accounting team. The ideal candidate is self-motivated, personable, and comfortable taking initiative in a deadline-driven office environment. This is an excellent opportunity for an accounting professional who enjoys problem-solving, vendor communication, account reconciliation, and supporting a collaborative accounting department.

Key Responsibilities

• Review, code, and enter vendor invoices into the accounting system
• Prepare documentation for scheduled payment runs and management review
• Process accounts payable checks and maintain supporting records
• Issue invoice deduction notices when needed
• Track receipts associated with company credit cards
• Reconcile credit card receipts against monthly statements
• Record credit card expenses accurately in the accounting system
• Respond professionally and promptly to vendor questions
• Review vendor accounts, research discrepancies, and resolve account issues
• Communicate with vendors regarding payment arrangements or extended terms
• Compile accounts payable reports and account analyses
• Maintain organized and accurate accounts payable files
• Assist with month-end closing activities
• Provide occasional support with accounts receivable responsibilities
• Assist the accounting team with special projects and additional duties as needed

Qualifications

• At least five years of relevant accounting experience
• Working knowledge of accounting principles, procedures, and techniques
• Experience with invoice processing, payment preparation, and account reconciliation
• Proficiency with Microsoft Excel, Microsoft Office applications, and accounting software
• Strong mathematical, financial, and analytical abilities
• Ability to organize, analyze, and clearly present financial information
• Excellent written and verbal communication skills
• Strong problem-solving and troubleshooting capabilities
• Effective time-management skills with the ability to manage competing priorities
• Service-oriented approach when working with vendors and internal team members

Company offers benefits, PTO, and retirement.

Pay Details: $45,000.00 to $55,000.00 per year

Search managed by: Samantha Garman

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.