HR Assistant

HR Administrator/Assistant

Location

Banbridge (On-Site)

Hours

38 hours per week

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• Monday to Thursday: 8:00am – 5:00pm
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• Friday: 8:00am – 3:00pm
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Contract Duration

Temporary with an immediate start. There is potential for the role to be made permanent.

Role Overview

The HR Administrator delivers a range of operational HR activities across the employee lifecycle, ensuring people processes, HR systems, records, and documentation are managed accurately, efficiently, and consistently.

Key Responsibilities

HR Administration, Systems & Compliance

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• Maintain accurate and up-to-date employee records across HR systems and associated files.
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• Process employee lifecycle changes, absence records, and contractual information accurately and within required timescales.
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• Support payroll processing, compliance obligations, and management reporting requirements.
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• Act as a key user of the HR system, identifying opportunities for process improvement.
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• Ensure full GDPR compliance in the handling and storage of employee information and records.
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• Complete the annual Fair Employment return for submission to the HR Manager.
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• Prepare HR data, reports, and metrics for the People & Culture team and management meetings.
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• Provide administrative support for employee lifecycle and employee relations processes, including arranging meetings, preparing documentation, and taking minutes.
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Recruitment, Onboarding & Employee Experience

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• Coordinate onboarding and induction activities for new employees.
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• Ensure company induction materials remain accurate and up to date.
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• Support the offboarding process, ensuring a positive experience for departing employees.
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• Coordinate and conduct exit interviews when required.
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• Support employee engagement and retention initiatives through new hire check-ins and quarterly review meetings.
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• Assist with recruitment administration as required.
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Employee Lifecycle & Learning Support

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• Organise training activities and maintain training records.
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• Monitor learning completion across the workforce.
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• Support absence management, probation reviews, performance management, and employee relations processes.
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• Ensure actions are tracked, coordinated, and followed up promptly with managers and employees.
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HR Service & Team Support

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• Act as a first point of contact for employee and manager HR queries.
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• Escalate matters to the HR Manager where appropriate.
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• Provide guidance within policy parameters.
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• Coordinate the HR Manager's diary and meeting schedule.
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• Support People & Culture projects and general HR administration.
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• Publish new and updated policies across relevant business locations.
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• Produce tailored HR reports as required.
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• Manage the company uniform ordering process.
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Person Specification

Essential Criteria

Experience & Knowledge

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• Minimum of one year's experience in a similar HR role within a busy HR department.
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• Experience using HR systems and Microsoft Office applications.
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Skills & Attributes

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• Strong administration and organisational skills with excellent attention to detail.
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• Effective time management and ability to manage competing priorities.
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• Ability to handle confidential information with discretion, tact, and diplomacy.
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• Excellent written and verbal communication skills.
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• Flexible approach to work and willingness to learn.
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• Ability to work collaboratively with colleagues while also using initiative.
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• Strong IT skills, including proficiency in Microsoft Office.
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