Interim HR Shared Service Assistant

Reed HR are working alongside a large Educational Establishment based in South East London who are recruiting for an experienced HR Shared Service Assistant on a temporary basis until the end of the year.

This role is hybrid, so flexibility is offered.

Job Summary

The HR Shared Service Assistant is responsible for administering the full employee lifecycle from supporting hiring managers through the recruitment process from the point of advertising, issuing contracts and ensuring all pre-employment checks including DBS checks are completed, processing contract variations, maternity and absence administration and handling routine enquiries on terms and conditions of services.

Key Responsibilities

Recruitment & Onboarding

• Respond to requests to advertise new roles ensuring that recruiting managers follow the establishments recruitment processes and comply with legislation and company practices.

• Coordinate regular recruitment campaigns and support Associate Lecturer recruitment rounds.

• Administer the process for new starters, obtaining references and ensuring that all relevant pre-employment checks including health clearance, right to work checks, qualification checks and DBS checks (where applicable) are completed.

• Administer the process for engaging Associate Lecturers, ensuring that all relevant pre-employment checks are completed.

• Provide a responsive customer service to agreed SLAs, including signposting staff to the appropriate guidance on the staff intranet and answering general enquiries. from internal staff at all levels, candidates, and external stakeholders.

Operations

• On a monthly basis ensure all payroll and contractual data inputting is completed to the monthly payroll deadline, this includes setting up new starters, processing leavers, processing contractual changes such as a change of hours or job title.

• Triaging queries to People Advisers, People Business Partners and HR centres of excellence in line with agreed SLAs.

• Processing occupational health referrals

Management Information/HR Information System

• Ensure that all data within the HR Management Information system is accurate, reliable and meets high standards of quality.

• Maintain up to date staff files and archiving systems, scanning staff documents and attaching them to the staff member’s electronic record in the new integrated system.