Office Coordinator

Role: Senior Office & Facilities CoordinatorLocation: Team Valley (on site)Salary: £ per annum

Reed Business Support is working with an established and growing business to appoint an experienced and motivated Senior Office & Facilities Coordinator to join their team on a full-time basis.

This is an office-based role. We are looking for a proactive individual who can confidently oversee administrative and financial functions while supporting the continued growth and development of the business.

The Role

As a key member of the team, you will play a vital role in ensuring the smooth day-to-day running of the office, supporting operational activities, and managing administration. You will work closely with senior leadership and provide guidance and support to colleagues across the business.

Key Responsibilities

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• Oversee and coordinate all office administration activities.
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• Plan and schedule engineers for both reactive works and planned preventative maintenance (PPM) programmes.
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• Deliver excellent customer service via telephone and email.
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• Assist in the development and improvement of company systems, processes, and procedures.
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• Manage day-to-day accounting functions and maintain accurate financial records.
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• Prepare basic financial reports and management information for senior leadership.
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• Administer subcontractor payments under the Construction Industry Scheme (CIS).
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• Support budget management and financial forecasting activities.
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• Provide administrative and financial support to senior leadership.
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• Analyse financial data, identify trends, and make recommendations for improvement.
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• Identify opportunities to streamline processes and enhance operational efficiency.
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• Support and guide other team members when required.
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• Contribute to the overall operational success of a busy and expanding office.
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Day-to-Day Duties

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• Coordinating office activities and workflow.
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• Processing sales and purchase invoices.
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• Maintaining accurate financial records.
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• Managing administrative tasks and documentation.
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• Supporting engineers, customers, and suppliers.
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• Ensuring the efficient operation of the office at all times.
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About You

The ideal candidate will have previous experience in a similar office management or administration role and will be comfortable working within a fast-paced environment.

Essential Requirements

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• Previous experience in a senior administration or office management role.
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• Strong organisational, communication, and multitasking skills.
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• Excellent attention to detail and problem-solving abilities.
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• Experience with bookkeeping, accounting processes, and financial record-keeping.
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• Strong written and verbal communication skills.
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• Proficiency in Microsoft Office and office management systems.
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• Experience using Xero accounting software.
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• Experience managing CIS subcontractor payments.
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• Ability to work independently and take ownership of key responsibilities.
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Desirable Qualifications

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• Experience within the construction, maintenance, or facilities management sector.
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Hours, Salary & Benefits

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• Full-time, permanent position.
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• Monday to Friday, 8:00am to 5:00pm.
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• Salary: £30,000-£35,000 per annum (dependent on experience).
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• Company pension scheme.
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• Opportunities for career development and progression within a growing organisation.
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If this sounds like the role for you, apply today!!