Executive Recruiting Coordinator

Executive Recruiting Coordinator (Contract)

Location: San Francisco, CA (Hybrid – 3 days/week onsite minimum)
Duration: 6-month contract with potential to extend
Pay Rate: $57.50/hour

About the Role

We're looking for an experienced Recruiting Coordinator to join a fast-growing talent acquisition team supporting high-volume hiring across technical and business organizations. In this role, you'll be the operational backbone of the recruiting process, partnering with recruiters, hiring managers, executive assistants, and candidates to deliver a seamless interview experience.

This is an ideal opportunity for someone who thrives in a fast-paced environment, enjoys solving scheduling puzzles, and can confidently manage competing priorities while maintaining exceptional attention to detail.

What You'll Do

• Own end-to-end interview scheduling across multiple hiring teams, making up the majority of your day-to-day responsibilities.
• Coordinate high-volume interview scheduling across technical and non-technical hiring pipelines.
• Manage complex scheduling for executive and specialized hiring processes.
• Partner closely with recruiters, hiring managers, executive assistants, and business stakeholders to coordinate interviews efficiently.
• Communicate professionally with candidates throughout the interview process to ensure an outstanding candidate experience.
• Resolve scheduling conflicts, last-minute changes, and other logistical challenges with urgency and professionalism.
• Support both virtual and occasional onsite interviews.
• Maintain accurate interview schedules, documentation, and candidate records within recruiting systems.
• Help create a polished, welcoming experience for every candidate.

What We're Looking For

• Previous experience working specifically as a Recruiting Coordinator.
• Proven experience managing high-volume interview scheduling in a fast-paced environment.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Comfortable navigating changing priorities and solving problems under tight timelines.
• Experience collaborating cross-functionally with recruiters, hiring managers, executive assistants, and business leaders.
• Experience working extensively in Slack within an enterprise environment.
• Ability to work independently and manage scheduling with minimal oversight.

Please note: Experience solely as a Recruiter or Sourcer is not sufficient for this position. Candidates must have direct Recruiting Coordination experience.

Preferred Qualifications

• Experience supporting executive-level recruiting.
• Background supporting Engineering, Product, Research, GTM, or other technical hiring organizations.
• Experience in both large technology companies and startup environments.
• Familiarity with applicant tracking systems such as Ashby or similar recruiting platforms.
• Experience coordinating hybrid and onsite interview processes.

Tools You'll Use

• Applicant Tracking Systems (Ashby or similar)
• Interview scheduling platforms
• Slack
• Google Workspace

The Ideal Candidate

• A proactive problem solver who enjoys finding solutions.
• Comfortable working in fast-moving, constantly evolving environments.
• Highly organized with exceptional attention to detail.
• Calm under pressure and able to manage last-minute scheduling changes.
• Professional and polished when communicating with candidates and senior stakeholders.
• Passionate about creating a positive candidate experience.

At Swoon, we believe the future is built by great teams working on the technologies that keep the world running. That’s why we focus on more than just filling roles. We help companies build the right teams at the right time – teams that move big ideas forward.

Across the US and Canada, leading organizations trust us to leverage our expertise to help them build, secure, and scale the technologies that are shaping tomorrow. The result isn’t just successful hires. It’s a hiring journey that’s as rewarding as the outcome: teams that thrive, cultures that grow stronger, and results that exceed expectations.

Because at the end of the day, we exist to help companies and people achieve their boldest ambitions.