Administrative Assistant

Administrative Coordinator / Order Entry Specialist

Location: Denver, CO (On-site)

Schedule: Monday-Friday, flexible 8-hour shift between 7:00 AM and 5:00 PM

Employment Type: Full-Time

Position Summary

We are seeking a detail-oriented and proactive Administrative Coordinator / Order Entry Specialist to support our busy distribution operation in Denver. This role is ideal for someone who enjoys working in a fast-paced environment, thrives on accuracy, and takes pride in providing exceptional support to both internal teams and customers.

The successful candidate will play a key role in processing customer orders, coordinating with dealers, managing purchase orders, supporting invoicing activities, and ensuring smooth day-to-day office operations. This position requires excellent organizational skills, strong attention to detail, and the ability to effectively prioritize tasks in a high-volume environment.

Key ResponsibilitiesOrder Processing & Customer Support

• Accurately enter and manage a high volume of customer orders across multiple accounts.
• Coordinate will-call orders, ensuring customer pickup dates are confirmed and warehouse fulfillment processes are communicated effectively.
• Process purchase orders for online orders, freight orders, and backordered products.
• Communicate with dealers via phone, email, and online channels regarding order status, damages, returns, replacements, and general inquiries.
• Maintain accurate records and documentation related to orders and customer communications.

Administrative & Operational Support

• Assist with daily invoicing processes by matching warehouse documentation, scanning completed order records, and submitting files to the corporate invoicing team.
• Complete end-of-day administrative tasks related to warehouse order fulfillment activities.
• Answer incoming phone calls and direct callers to the appropriate team members.
• Provide general office support, including maintaining office supplies, replenishing copier paper, and supporting order processing systems.
• Collaborate with warehouse and office staff to ensure seamless day-to-day operations.

Team Support

• Proactively identify opportunities to assist coworkers and support business needs.
• Prioritize daily responsibilities based on urgency and business impact.
• Maintain a positive, team-oriented attitude while adapting to changing priorities.

Required Qualifications

• 1-2 years of administrative, office support, customer service, or front desk experience.
• Strong attention to detail and organizational skills.
• Ability to perform repetitive tasks with a high degree of accuracy throughout the workday.
• Strong verbal and written communication skills.
• Ability to receive feedback constructively and apply coaching effectively.
• Demonstrated ability to manage competing priorities and stay organized in a fast-paced environment.
• Proactive mindset with a willingness to assist others and contribute to team success.
• Interest in building a long-term career within a growing organization.

Preferred Qualifications

• Previous order entry experience in a distribution, manufacturing, wholesale, or logistics environment.
• Experience processing purchase orders and supporting invoicing functions.

What Makes You Successful

• You are highly detail-oriented and take pride in accurate work.
• You enjoy structure, process, and consistency.
• You can effectively prioritize tasks and adapt to changing business demands.
• You are dependable, coachable, and eager to contribute wherever needed.
• You take initiative rather than waiting to be asked for help.

Work Environment

• Fully on-site position
• Collaborative office and warehouse environment.
• Standard business hours are Monday through Friday, with flexibility to work an 8-hour schedule between 7:00 AM and 5:00 PM.
• Employees may choose either a 30-minute or 1-hour lunch break.

Why Join Us?

This is an excellent opportunity to join a stable organization where you can build long-term career growth while becoming an integral member of a supportive team. You'll have the opportunity to make an impact every day through customer support, operational excellence, and cross-functional collaboration.

Equal Opportunity Employer: We are committed to creating an inclusive workplace and welcome applicants from all backgrounds and experiences.

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Job Type & Location

This is a Contract to Hire position based out of Denver, CO.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Denver,CO.

Application Deadline

This position is anticipated to close on Aug 14, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.