Administrative Assistant-Property
Job Description
Job Summary
Administrative Assistant - Property opportunity in San Jose, CA for an organized and detail-oriented administrative professional interested in commercial real estate and property management. This role supports a busy property management team with tenant coordination, vendor compliance, documentation, database updates, invoice support, and day-to-day administrative operations.
This is a strong opportunity to build hands-on experience in a professional, team-oriented property management environment. The position offers exposure to leasing administration, tenant relations, maintenance coordination, security support, accounts payable processes, and property operations. Candidates who enjoy working with tenants, vendors, contractors, and internal teams will find this role a valuable path for long-term career growth.
The work environment is collaborative and service-focused, with supportive leadership, clear operational processes, and opportunities to learn from experienced property management professionals.
Key Responsibilities
- Support property operations, marketing, maintenance, and security teams with tenant-related administrative tasks and daily coordination.
- Manage vendor, contractor, and tenant certificate of insurance requirements, including receipt, review, tracking, and compliance follow-up.
- Maintain tenant records, emergency contacts, occupancy records, lease documentation, move-in requirements, and compliance files.
- Update and manage property management databases and platforms, including Yardi, NetVendor, Commercial Cafe, Payscan, and DocuSign.
- Assist with accounts payable processes, invoice support, office supply ordering, tenant correspondence, welcome letters, default notices, and retailer documentation.
- Coordinate with security and janitorial teams regarding visitor communication, contractor access, building access, and property location support.
Compensation and Benefits
- Salary Range: $50,000 to $60,000 per year.
- Location: San Jose, CA.
- Job Type: Temp-to-Hire.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1005
This company offers growth and a great group of people to work with.
