Property Manager

Property Operations Manager

Location: Glasgow (Hybrid/Remote)Salary: £32,000 - £38,000 DOEJob Type: Full-Time, Permanent

We are seeking an experienced Property Operations Manager to join our growing business and take ownership of the day-to-day operations of a residential property portfolio.

This is a varied and hands-on role that combines property management, compliance oversight, tenancy administration, maintenance coordination, and business operations. You will play a pivotal role in ensuring our portfolio is managed efficiently, compliantly, and to a high standard while helping to improve systems and processes across the business.

This position is ideal for a self-starter who thrives in a fast-paced environment, enjoys problem-solving, and can work independently while managing multiple priorities.

Key Responsibilities:

Property & Portfolio Management

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• Act as the primary point of contact for tenants, contractors, and suppliers.
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• Manage and coordinate maintenance requests from initial report through to completion.
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• Coordinate routine property inspections, move-ins, and move-outs.
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• Respond to tenant queries and resolve day-to-day property issues efficiently.
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• Maintain accurate property records and documentation.
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• Identify operational challenges and implement practical solutions.
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• Support the ongoing improvement of business systems, processes, and efficiencies.
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Compliance Management

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• Manage and monitor all statutory compliance requirements across the property portfolio.
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• Track Gas Safety Certificates, EICRs, Legionella assessments, PAT testing, HMO requirements, and other property compliance obligations.
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• Maintain an accurate compliance calendar and ensure all certifications remain up to date.
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• Proactively manage upcoming deadlines and arrange inspections and renewals.
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Tenancy Administration, Deposits & Inventories

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• Oversee tenancy administration throughout the tenancy lifecycle.
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• Coordinate tenancy agreements, renewals, and related documentation.
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• Manage tenancy deposit registrations and associated administration.
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• Arrange inventories, check-ins, and check-outs.
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• Handle deposit return negotiations and support dispute resolution where required.
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Financial Administration & Bookkeeping Support

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• Process supplier invoices and receipts accurately and efficiently.
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• Assist with rent monitoring and arrears reporting.
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• Input and reconcile transactions using accounting software such as Xero.
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• Reconcile supplier statements and support general financial administration.
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Digital Records & Process Improvement

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• Convert and maintain paper-based records within a structured digital filing system.
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• Ensure all portfolio documentation is organised and easily accessible.
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• Identify opportunities to automate administrative processes and improve operational efficiency.
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Essential

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• Previous experience in property management, lettings administration, portfolio management, or a similar role.
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• Excellent organisational and administrative skills.
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• Strong communication and relationship-building abilities.
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• Ability to manage multiple priorities and deadlines independently.
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• A proactive and solutions-focused approach
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Additional Information

This role offers significant autonomy and requires someone who is comfortable taking ownership of a broad range of responsibilities. While the role is primarily Monday to Friday, occasional weekend working may be required to support business and operational needs.

Apply today!