Office Manager

Office Manager

Salary; £26,000 - £30,000

Location; Leicester

A well-established law firm is seeking an experienced Office Manager to lead the Facilities function at one of its regional offices (East Midlands). This is a hands-on role combining office operations, reception oversight, and facilities/H&S management, suited to an organised, personable team player with strong problem-solving skills.

Key Responsibilities

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• Manage day-to-day office operations: supplies, post/DX, equipment, and general upkeep/repairs
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• Oversee reception staff (rotas, holiday/lunch cover) and provide a professional front-of-house presence
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• Manage facilities contracts (cleaning, security, catering, parking) and building projects/refurbishments
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• Support GDPR/data compliance and archiving processes
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• Contribute to ISO and sustainability/carbon targets
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• General admin support, meeting room bookings, and maintaining office presentation standards
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• Act as site H&S representative: fire risk assessments, drills, extinguisher checks, weekly alarm tests
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• Conduct and document regular premises inspections, escalating issues as needed
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• Manage contractor compliance on-site
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• Deliver H&S induction training to new starters
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• Ensure adequate first aid/fire marshal cover and overall fire safety compliance
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Skills

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• Strong Microsoft Office skills
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• Excellent communication (written and verbal)
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• Analytical, problem-solving mindset
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• Facilities/office management experience
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• Working knowledge of H&S principles and fire risk assessment
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• Discretion, reliability, and a proactive, innovative approach
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