Executive Administrative Assistant

Executive Administrative Assistant Job Details

Monday – Friday | 8:00 AM – 5:00 PM with 1-Hour Unpaid Lunch | Pay: $29/hr

• Overtime possible based on business needs

Executive Administrative Assistant Requirements

• 4+ years of executive administrative, administrative support, or professional office experience required
• Experience providing administrative support in a fast-paced corporate environment
• Proficiency with Microsoft Office, including Excel, Word, Outlook, PowerPoint, Access, and Project
• Excellent calendar management, scheduling, and meeting coordination skills
• Strong business writing, proofreading, and professional communication skills
• Ability to independently prioritize multiple projects and deadlines with minimal supervision
• Strong organizational, analytical, problem-solving, and follow-up skills
• Ability to communicate professionally with Presidents, Vice Presidents, Directors, customers, vendors, and other stakeholders
• Previous executive-level support experience preferred

About the Executive Administrative Assistant Role

As an Executive Administrative Assistant, your responsibilities will include:

• Providing comprehensive executive and administrative support to the President and Vice President of Sales and Supply Chain
• Managing executive calendars, scheduling meetings, prioritizing requests, resolving scheduling conflicts, and recording meeting minutes
• Coordinating domestic and international travel, including flights, hotel accommodations, ground transportation, itineraries, and agendas
• Serving as a professional liaison between executives, Sales, Supply Chain, Global Support Center departments, customers, vendors, and other business partners
• Supporting special projects for the President, including compiling weekly business updates, financial information, milestones, challenges, and action items
• Preparing and distributing daily and weekly sales, inventory, margin, and operational reports
• Coordinating executive meetings, Sales Department events, associate events, customer visits, and other corporate functions
• Supporting tradeshows, internal events, customer visits, and travel and entertainment arrangements
• Participating in sales meetings, documenting action plans, and following up with team members to ensure action items are completed
• Supporting customer-facing sales programs, including new customer onboarding and customer appreciation initiatives
• Preparing professional correspondence, presentations, spreadsheets, reports, comparisons, and other executive-level materials
• Managing electronic and paper records while maintaining accurate and organized documentation
• Assisting with expense reports and travel-related documentation using Concur or similar systems
• Tracking operational information and assisting with the preparation of reports, statistics, budgets, and other business data
• Coordinating administrative projects and processes across multiple departments
• Communicating with senior leadership and associates at all levels of the organization
• Maintaining confidentiality while handling sensitive business and executive information
• Managing multiple projects simultaneously while meeting deadlines and adapting to changing priorities
• Assisting with budget and profit plan preparation as required
• Providing administrative support for purchasing, personnel, facilities, and operational matters as assigned
• Training and assisting other employees with administrative processes when needed
• Performing additional executive administrative and office support duties as assigned

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Crown Staffing is an Equal Opportunity Employer M/F/D.

Crown Staffing is a staffing and recruiting company that unites character-driven people and companies so they can build rewarding careers and strong organizations together. In 2021, we employed over 17,000 professionals in industrial, manufacturing, administrative and healthcare jobs countrywide. Our relationships with top employers mean you’ll learn about positions you won’t find anywhere else. Discover the opportunity for meaningful work and a dynamic career when you work with Crown Staffing!