Medical Office Manager (LPN/RN)

Location: Palm Harbor, FL

Position Type: Full-Time | Outpatient Clinic

Schedule: Monday - Friday | 8:00 AM - 5:00 PM (No Nights, No Weekends!)

Are you an experienced medical office manager who excels in an entrepreneurial, private-practice environment? Do you have the operational expertise, business mindset, and initiative to help scale a premier solo-practitioner practice to its next level?

We are seeking a high-energy, hands-on Medical Office Manager to lead daily operations and drive growth for a cutting-edge Pain Management and Regenerative Medicine practice in Palm Harbor, FL.

This is much more than a routine office management role-you will serve as a key operational partner to the Physician-Owner. You'll have direct influence over building workflows, developing the team, elevating the patient experience, and executing business development strategies that directly impact practice success.

• Operational Leadership: Oversee day-to-day outpatient operations, patient flow, scheduling, and clinic logistics.

• Practice Growth & Business Development: Partner with the physician-owner to execute patient acquisition strategies, optimize EMR systems, and expand local referral networks.

• Team Management: Recruit, train, mentor, and supervise administrative and clinical staff to build a culture of accountability and exceptional patient care.

• Financial & Workflow Optimization: Monitor operational KPIs, streamline patient intake/checkout, and collaborate with billing/revenue cycle personnel to optimize collections.

• Vendor & Supply Chain Management: Oversee inventory, medical supplies, laser/shockwave equipment, and facility vendor relationships.

• Patient Experience: Ensure white-glove, compassionate care for a patient population primarily composed of Medicare/senior adults (65+).

• Education: Bachelor's Degree or higher.

• Experience: Minimum of 3+ years of hands-on Medical Office / Private Practice Management experience in a solo-practitioner setting.

• Specialty Expertise: 3+ years of direct experience in Pain Management & Regenerative Medicine (including familiarity with interventional pain, PRP, laser therapy, and shockwave therapy).

• EMR Mastery: Hands-on proficiency with eClinicalWorks (eCW) is strictly required.

• Track Record: Proven ability to build workflows, grow patient volume, and manage clinic finances.

• Clinical Background: Active RN or LPN license/certification is a strong plus (though not required).

• Language: Bilingual (English/Spanish) capabilities.

• Marketing: Hands-on experience with healthcare marketing, community outreach, and referral development.

• Predictable Work-Life Balance: Standard Day Shift (Mon-Fri, 8 AM-5 PM) with no nights, no weekends, and no call.

• Health & Wellness Benefits: Comprehensive Health and Dental insurance (available after 90 days).

• Financial Rewards: Discretionary quarterly performance bonuses based on practice growth (available after 90 days) + Retirement Plan with company match (after 1 year).

• Time Off & Professional Development: Paid Time Off (PTO) + Tuition & Certification Reimbursement.

• Direct Impact: Work directly with practice leadership without corporate red tape or bureaucratic layers.

If you're interested or would like more details, feel free to call/text me at 469-888-6547 or email me at [email protected]. Referrals are always welcomed!

Protouch Staffing is a trusted staffing partner specializing in connecting skilled professionals with top employers. While we originally focused on healthcare staffing, we’ve expanded into legal and other domains to meet evolving workforce needs across industries.