Manufacturing Coordination Manager

The Manufacturing Coordination Manager will lead the Coordination team and oversee the operational execution of custom manufacturing projects from project launch through production, installation, and final closeout.

Working closely with Project Management, Design, Procurement, Production, Logistics, Installation, and external vendors, this person will ensure projects are properly planned, resourced, scheduled, and executed on time, within budget, and according to quality standards.

This is a hands-on leadership role for someone who understands manufacturing workflows, project coordination, vendor management, scheduling, cost control, and cross-functional operations.

Key ResponsibilitiesTeam Leadership & Operations

• Lead and develop a team of 3-6 Coordinators.

• Manage team workload, priorities, capacity, and resource allocation.

• Conduct regular one-on-ones, performance reviews, and coaching.

• Establish clear processes and accountability across the Coordination team.

• Monitor operational KPIs, project status, production capacity, and team performance.

• Identify bottlenecks and implement process improvements.

• Escalate operational risks and provide regular updates to senior management.

Manufacturing & Project Coordination

• Coordinate projects from initial launch through manufacturing, installation, and closeout.

• Establish project timelines, milestones, responsibilities, and execution plans.

• Coordinate activities between Design, Engineering, Procurement, Production, Logistics, Installation, and Project Management.

• Monitor production schedules and ensure projects remain on track.

• Identify potential delays involving materials, technical issues, production capacity, vendors, or customer changes.

• Coordinate engineering/design changes and ensure updated information reaches the appropriate teams.

• Ensure production documentation, specifications, approvals, and manufacturing packages are complete and accurate.

• Coordinate installation planning and readiness.

Procurement & Vendor Management

• Coordinate suppliers, subcontractors, and external manufacturing partners.

• Track purchase orders, material requirements, lead times, and deliveries.

• Follow up with vendors to ensure materials and services are delivered according to project schedules.

• Resolve supplier and procurement issues that could impact production.

• Support sourcing and purchasing decisions.

• Monitor material availability and proactively identify potential shortages or delays.

Cost & Budget Management

• Coordinate project costing across internal departments.

• Monitor project budgets, production costs, purchase orders, and vendor invoices.

• Partner with Finance to identify cost variances and maintain budget compliance.

• Support accurate project forecasting and reporting.

ERP, Reporting & Process Management

• Ensure projects are accurately created, structured, and maintained within the ERP system.

• Maintain accurate project, production, procurement, and costing information.

• Use ERP systems and Microsoft Excel for production planning, reporting, KPI tracking, inventory monitoring, and project management.

• Develop and maintain dashboards and operational reports.

• Establish effective project review and reporting processes across departments.

• Drive continuous improvement in scheduling, communication, documentation, and production coordination.

Required Qualifications

• 7+ years of experience in manufacturing, production operations, project coordination, or a related environment.

• Experience managing or leading a team of coordinators, project managers, production personnel, or operations staff.

• Demonstrated experience coordinating multiple departments throughout the manufacturing/project lifecycle.

• Strong project management and production planning experience.

• Experience working with procurement, vendors, suppliers, and subcontractors.

• Experience monitoring schedules, budgets, costs, materials, and project milestones.

• Strong ERP experience; Odoo experience is a plus.

• Strong Microsoft Excel skills and experience working with operational dashboards/KPIs.

• Excellent communication and stakeholder-management skills.

• Ability to manage multiple projects and priorities in a fast-paced environment.

• Strong problem-solving, decision-making, and organizational skills.

Experience in luxury interiors, decorative arts, or artisanal manufacturing is a strong plus.

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.