Travel and Events Administrative Assistant

This position is responsible for assisting in the promotion, coordination, and support of customer, dealer, and employee meetings and incentive trips. This is a full-time role with standard operating hours from 7:30 am – 5:00 pm. This position will work from Beck’s corporate office in Atlanta, IN (not a remote or partial remote position).

As a member of the Beck’s Family of employees, all full-time employees are eligible for a generous benefits package:

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• Health benefits including two medical plan options and company HSA contributions, dental, vision, employer paid life/AD&D for you and your dependents, disability insurance, and access to an onsite Nurse Practitioner
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• 401k plan match & company sponsored pension plan and access to a Financial Advisor to help you manage your retirement savings
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• Paid time off, Paid Holidays, Wellness Programs, & Corporate Discounts
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• Company Christmas Party, Free Lunch, Two-Hundred Dollar Merchandise Allowance, & Much More
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Responsibilities

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• Verify accuracy of received trip registrations via the Travel and Events database systems
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• Validate trip registration, qualification, and attendance
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• Ensure smooth registration processes by timely preparing registration materials
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• Help create and maintain event management software for multiple events and trips
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• Assist in the planning, organizing, and logistics of all Beck’s events
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• Assist in event and room scheduling via applicable software system
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• Participate in Travel and Events projects
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• Engage in all stages of preparation, addressing, and dispatching mailings (both physical and digital)
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• Take part in the setup and tear down at events and field shows
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• Order, announce and distribute of appropriate gifts, memorials and flowers for customers, dealers and employees in honor of graduations, births and bereavements.
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• Help conduct Travel and Events training for new employees and dealers
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• Perform other related duties as may be required by the Travel and Events Manager
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Job Requirements

Education and training:

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  Training in customer service, event planning, or other related field is encouraged

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  Must possess and maintain a valid driver’s license and insurable driving record as determined by Beck’s automobile policy

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Technical Requirements:

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• Basic computer and current software skills
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• Strong organizational skills
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• Excel in providing meaningful customer service over the phone
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Experience:

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  Minimum three (3) years’ experience in support role

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  Previous experience demonstrating organizational skills

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Characteristics for Success:

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  Commitment to the mission of Beck’s Hybrids, specifically, to provide our customers with the best service

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  Excellent interpersonal skills and a collaborative teamwork style

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  A demonstrated commitment to high professional ethical standards

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  Ability to look at situations from several points of view Positive attitude

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  Demonstrates the Attitudes and Actions of Beck’s Hybrids:

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  • Integrity
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  • Innovation
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  • Passion
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  • Adaptability
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  • Teamwork
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  • Commitment
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• Ability to exercise judgement
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** In an effort to provide a safer, drug-free workplace for employees, all full-time applicants to whom offers of employment are made must submit to a drug test and background check, subject to applicable local, state, or federal laws or regulations. Employment at Beck's is contingent upon passing these pre-employment screenings.