HR Administrative Assistant

Description

SUMMARY:
\n Provides administrative assistance for the Human Resources Department in accordance with the company policies and procedures. Provides support in a variety of areas and functions. Manages Agency Staff Interviews/Onboarding, Visitor management.

DUTIES AND RESPONSIBILITIES:
\n • Primary liaison with 7 temporary agencies. Works closely with HR Manager and/or area leaders to obtain resource needs. Coordinates interviews, start dates, orientations and dismissal of temporary workers as needed. Performs new hire orientations as needed.
\n • Creates/Maintains agency staff personnel records
\n • Interacts with IT Support for new/deactivated agency staff network/email accounts
\n • Oversee agency staff time reporting on weekly basis
\n • Manages office security system (Lenel). Creates/Deactivates badges. Administer badging logs.
\n • Assists with general clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing.
\n • Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations. Responds to visitors, clients, and employees in a courteous and professional manner.
\n • Assists with plant events, engagement surveys, training classes, service anniversaries, employee recognition programs.
\n • Opens and routes incoming mail.
\n • Composes and types routine correspondence as required.
\n • Organizes and maintains file system; files correspondence and other records.
\n • Orders supplies for HR Department, arranges for vending machine maintenance, and keeps reception area organized.
\n • Orders lunches for meetings, makes travel arrangements, performs expense accounting
\n • Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
\n • Performs other related duties as assigned by management.

SUPERVISORY RESPONSIBILITIES:
\n • This job has no supervisory responsibilities.
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Qualifications

QUALIFICATIONS:
\n • High School diploma, advanced education preferred
\n Bi-lingual, Spanish requried
\n • Commitment to excellence in customer service and high standards
\n • Excellent written and oral communication skills
\n • Strong organizational, problem-solving, and analytical skills
\n • Ability to manage priorities and workflow
\n • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
\n • Acute attention to detail
\n • Strong interpersonal skills
\n • Ability to deal effectively with a diversity of individuals at all organizational levels.
\n • Computer skills required: (Microsoft Office; Microsoft Outlook)

COMPANY COMPETENCIES:
\n • Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
\n • Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
\n • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
\n • Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
\n • Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

JOB COMPETENCIES:
\n • Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
\n • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
\n • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
\n • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

PHYSICAL DEMANDS AND WORK ENVIORNMENT:
\n • Continually required to stand, walk and sit
\n • Continually required to utilize hand and finger dexterity
\n • Continually required to talk or hear