Administrative Assistant - Legal

The posted salary range reflects the anticipated base salary for this position. Actual compensation will depend on factors such as relevant experience, skills, qualifications, and other job-related factors.

JOB SUMMARY

Provide administrative and clerical assistance to the Legal Department.

Essential Duties and Responsibilities

Administrative Assistant supplies administrative and clerical support to the Chief Legal Officer, in-house attorneys, and other members of the Legal Department. This position is a hybrid role.

Responsibilities

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• Maintain and organize physical and electronic legal files, records, and correspondence in accordance with department retention policies.
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• Assist attorneys and legal staff with administrative support and special projects as assigned.
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• Coordinate meetings, conference calls, and appointments for legal department personnel.
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• Assist with maintaining corporate records, entity information, and other compliance documentation, including but not limited to the creation of corporate company binders and document indices.
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• Perform scanning, copying, faxing, and printing documents.
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• Prepare documents for live signatures and/or e-signatures. Must be able to or be familiar with the Adobe Acrobat Sign platform/application.
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• Assist with preparing and coordinating domestic and foreign documents for notarization, legalization, and apostille.
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• Administer E-billing approvals and invoices on the Onit/SimpleLegal platform; coordinate affiliate invoice review and payment; set up new vendors and create new matters on the Onit/SimpleLegal platform. Additionally, assist and liaise with the Accounting Department on invoice approvals, invoices, and billing requirements.
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• Scan and upload documents to the appropriate folders on the SharePoint site or other department-designated repositories for use and retention in accordance with department folder and file-naming conventions.
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• Monitor and maintain department-shared mailboxes and route inquiries appropriately, including, but not limited to, distributing incoming mail/packages and preparing outgoing packages.
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• Coordinate travel arrangements and travel-related expense reconciliation for legal department personnel, including but not limited to preparing expense reports.
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• Coordinate and place orders for departmental supplies as needed.
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• Enter Purchasing Requisitions in Oracle Applications and submit for approval.
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• Prepare petty cash reports and submit all receipts for approval.
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Required Qualifications:

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• High School Degree and minimum 3-5 years of experience in an office setting.
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• Work experience as an Executive Assistant, Personal Assistant, or similar role.
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• Ability to manage multiple assignments, set priorities, and adapt to changing conditions.
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• Be a results-driven achiever with excellent organizational skills.
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• Customer service mentality with a detail-oriented mindset.
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• Exemplary interpersonal relations and relationship-building skills.
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• Ability to work in a fast-paced environment and maintain a sense of urgency.
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• Ability to work both quickly and accurately.
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• Proficiency in MS Office Suite, which includes, but is not limited to, Microsoft Word, Excel, PowerPoint, and Outlook
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• Familiarity with Adobe Acrobat, Adobe Sign, SharePoint, Oracle, and willing to become subject matter expert on certain legal matter systems like Onit/SimpleLegal.
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• Outstanding organizational and time management skills.
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• Excellent English verbal and written communication skills.
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Sunrider offers a competitive salary, comprehensive benefits, and a hybrid work environment. We are proud to be an Equal Opportunity Employer.