Accountancy Practice Administrator

TPF Recruitment is proud to support a thriving and expanding accountancy firm in Canterbury, who are looking for a highly organised and proactive Personal Assistant and Team Coordinator. This is a key role, providing essential support to multiple Partners and their teams, ensuring smooth day-to-day operations and excellent client service.

You will be reporting to several Partners, offering a mix of executive-level support and team coordination. You will play a vital role in keeping business operations running efficiently while helping to maintain strong client relationships.

Your responsibilities will include:

Administrative Support

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  Provide high-level assistance to Partners

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  Organise meetings, both virtual and in person, ensuring all materials such as agendas and minutes are prepared and circulated

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  Follow up on agreed action points from meetings

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  Assist with Partner timesheets, mileage claims and expense submissions

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  Raise invoices and credit notes as needed

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Client Management

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  Act as the first point of contact for clients, managing calls and emails professionally and efficiently

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  Redirect enquiries to the relevant team members and ensure timely responses

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  Support the onboarding of new clients and ensure all procedures are completed accurately

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  Maintain and update internal records, systems and documentation

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Team Coordination

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  Support communication between Partners and their teams

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  Monitor deadlines and ensure progress is on track for key projects

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  Help create and maintain an organised, professional and efficient working environment

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We are looking for someone who brings a proactive mindset and can balance multiple responsibilities with confidence and professionalism.

You will ideally have:

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  Previous experience as a Personal Assistant, Executive Assistant or Team Coordinator

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  Experience in a professional services environment is preferred

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  Excellent knowledge of Microsoft Office, especially Outlook, Word and Excel

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  Superb organisational skills and the ability to manage competing priorities

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  Strong written and verbal communication skills

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  A professional phone manner and confident approach

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  High attention to detail and a commitment to accuracy

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  Discretion in handling confidential and sensitive information

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  The ability to remain calm under pressure and meet tight deadlines

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Desirable:

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  Experience working within accountancy or financial services

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  Familiarity with CRM systems and project management tools

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  A full-time office-based position in Canterbury

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  37.5 hours per week, Monday to Friday

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  A competitive salary, dependent on qualifications and experience

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  Please apply for the vacancy or contact Luke Harrison for a confidential conversation

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  luke

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