Executive Assistant & Operations Coordinator

Executive Assistant & Operations CoordinatorSalary: £30,000 £35,000 per annumHours : Monday Friday, 8:00am 5:00pmLocation: Predominantly remote must live within approximately 30 minutes of PortsmouthContract : Initially temporary, with potential for a permanent positionThe OpportunityAre you an experienced EA/PA or Operations Coordinator who enjoys variety and likes being the person who keeps everything organised and moving? Were looking for a highly organised, proactive and trustworthy Executive Assistant & Operations Coordinator to provide direct support to a senior executive while also helping with a wide range of People and business administration. This is not a traditional diary-and-travel EA role. Its a varied position where no two days are necessarily the same. Youll be trusted to take ownership, keep on top of deadlines and follow things through to completion. The role is predominantly remote, offering excellent flexibility, but youll need to be within around 30 minutes travelling distance of Portsmouth as a weekly face-to-face meeting will be required.What You'll Be Doing Your responsibilities will be varied and will include:Providing day-to-day EA and administrative support to a senior executiveCoordinating meetings, diaries and appointmentsSupporting recruitment, interviews, offers and onboardingAssisting with employee and People administrationSupporting the monthly payroll process and maintaining accurate recordsKeeping track of training, assessments and other employee requirementsCoordinating equipment such as laptops for new starters and leaversSupporting expenses, purchasing and general administrationMaintaining trackers, records and important deadlinesLiaising with employees, candidates, suppliers and external contactsFollowing up outstanding actions and making sure things get doneHelping organise team activities, events and occasional giftsLooking for ways to make administrative processes more efficientProviding general operational support where requiredAbout You - Were looking for someone who is:An experienced EA/PA or Operations Coordinator ideally with 3+ years' experienceRemote working experience and own laptop is essentialHighly organised with excellent attention to detailConfident handling confidential and sensitive informationProactive and able to use their own initiativeComfortable managing multiple priorities and deadlinesA strong communicator, both written and verbalConfident using Microsoft 365, particularly Outlook and TeamsComfortable following up with people and politely chasing outstanding actionsReliable, practical and happy to get involved in whatever needs doingSomeone who enjoys variety and takes genuine ownership of their workTPBN1_UKTJ