Administrative Assistant

General Office & Administrative Support

· Answer and route all incoming calls for Property Management and Leasing

· Maintain calendars, task lists, and schedule meetings and conference calls for management

· Respond to tenant and vendor inquiries before escalating to managers as needed.

· Follow up on occupant/tenant/vendor emails to ensure timely response times

· Maintain and organize all property-related files such as budgets, BRS, vendor files

· Create physical and digital file folders with proper labeling.

· Collect and submit payroll forms for manager approval.

· Prepare notices and building memos for all properties.

· Submit DOB recertifications. PA permits, MDR renewals