Accounts Payable

The Accounts Payable Specialist will join a small, collaborative AP team of three and report directly to the Assistant Controller. This role processes 50–60 invoices daily in a paper-heavy environment that requires strong auditing skills, accuracy, and consistent follow-up. The ideal candidate is detail-oriented, organized, and comfortable working in a conservative business setting (no jeans; business attire required). Key Responsibilities Process trade payables, overhead invoices, expense reports, and credit card statements for the entire company Work closely with internal departments and external trade partners to ensure timely, accurate payments Manage trade and related payables, including scheduling and processing invoices Review and route incoming invoices for proper purchase order matching Audit employee expense and travel reports for accuracy, documentation, and policy compliance Audit invoices and documents for mathematical accuracy, coding, authorization, and completeness Code and voucher invoices once proper approvals and backup are obtained Collaborate with purchasing, accounting, and management to resolve discrepancies Maintain AP records, reconcile information, and prepare adjusting entries Communicate with vendors regarding past-due invoices, credits, or discrepancies Maintain vendor files and perform regular accuracy audits File paid invoices weekly and maintain organized AP documentation Handle escalated vendor issues professionally Perform accurately under deadlines with limited supervision Prioritize multiple tasks, especially during month-end and year-end Identify opportunities for process improvement Perform general clerical duties (data entry, collating, photocopying, filing) Support special projects as assigned Qualifications 3–5 years of Accounts Payable experience Bachelor’s degree required Strong understanding of general accounting practices and principles 3-way matching High-volume data entry experience Strong organizational skills with the ability to multitask and prioritize Ability to work in a fast-paced, deadline-driven environment Proficiency in MS Office (Excel, Word) and ability to learn new software High attention to detail and accuracy Professional communication skills and strong vendor relations experience Compensation & Benefits Salary: $58,000–$70,000 Benefits: 401(k) with company match Health, dental, and vision insurance Flexible spending account Schedule: Monday–Friday, 8-hour shift (1-hour meal break; hours may adjust for training)